Administrative assistant

Manage files related to the regime of diplomatic privileges and immunities in coordination with relevant local authorities. Ensure the compliance of procedures applicable to mission staff and their dependents.

MAIN ACTIVITIES :

• Liaison : Act as the primary point of contact for the Protocol services of the Singaporean Ministry of Foreign Affairs (MFA)
• Visa Management : Process and oversee all types of stay visas (diplomatic, official, work, internships, etc.)
• Tracking: Monitor deadlines, renewals, and the return of documents at the end of missions
• Internal Advisory : Provide internal counsel and support to staff
• Vehicle Administration : Handle driving licenses, and the purchase, registration, plating, and sale of diplomatic vehicles
• Administrative Authorizations: Manage specific permits (importation, relocation, etc.)
• Regulatory Watch : Monitor changes in local regulations and provisions
• Integration: Contribute to the creation and updating of welcome guides for new staff
• Housing: Manage Stamp Duty processes

Other Activities :

- Logistics Backup : Serve as the partner to the Logistics Secretary (managing drivers, meeting rooms, hotel portfolios, cleaning staff, office supply orders, etc.).

REQUIRED QUALITIES & SKILLS :

• High level of discretion and sense of confidentiality
• Strong diplomatic tact and interpersonal ease
• Attention to detail and organizational rigor
• Excellent writing skills
• Versatility and the ability to work quickly and meticulously under pressure
• Language Skills : Native or C2 proficiency in French is mandatory English proficiency (minimum B2). Proficiency in another official language of Singapore (Mandarin, Malay, or Tamil) is an asset.
• Proficiency in office tools (Microsoft Office)
• - At least 1-2 years of work experience in a related field
  

APPLICATION REQUIREMENTS :
Curriculum Vitae (CV) without a photograph

• Cover letter- Copy of Passport or National Identity Card
• Copy of Singaporean residence permit
• Language diplomas or certificates

Additional documents may be requested.

HOW TO APPLY :
Applications must be submitted no later than the strict deadline of 20 June 2026, to the following address : [Confidential Information]

Subject : Application - AMB FRANCE - Assistant(e) administratif(ve) - Singapore

Any application received after this date will not be considered

Only applications from candidates currently residing in Singapore will be reviewed

Only shortlisted candidates will be contacted