Administrative Assistant (Office & Facilities)

Job Overview

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-today office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Key Responsibilities

Office Administration

• Support daily office administrative functions to ensure smooth operations.
• Maintain and organize company documents, records, and shared filing systems.
• Prepare reports, spreadsheets, and documentation as required.
• Coordinate internal administrative matters and support cross-functional teams.

Facilities & Building Management Support

• Maintain building maintenance records, service reports, and compliance
• documentation.
• Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.
• Track maintenance timelines, service requests, and follow up on completion of works.
• . Ensure proper documentation and filing of facilities-related records.

HR Administrative Support

• . Assist with HR administrative tasks such as maintaining employee records and documentation.
• . Support recruitment coordination, including interview scheduling and candidate documentation.
• . Ensure HR records are properly organized in digital systems.

IT & Digital Administration

• . Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).
• . Support document control and version management across departments.
• . Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.

Qualifications & Experience

• . Diploma in Business Administration or related discipline.
• . 2 years of experience in office administration, facilities support, or administrative roles preferred.
• . IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.
• . Strong organizational and documentation skills with attention to detail.
• . Good communication and coordination abilities.
• . Ability to manage multiple administrative tasks independently in a structured manner.

Why Krislite

Join Krislite, a top player in the lighting industry, and be part of a dynamic, forward looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients.

As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.