About You
As a Project Coordinator (PC), this position requires at least 3-5 years of interior design and engineering experience, effective management of administrative work at all stages of the project, understanding and assistance with project execution, communication and familiar with construction management and related regulations, can support in HSE administration.
The PC will report to Construction Management Lead, and work closely with project team members to coordinate day-to-day management, communication, supervision, and successful completion of the project. The PC should have good teamwork spirit.
The PC should have knowledge in HSE and will provide administrative and clerical support to the team.This includes managing HSE documentation, tracking incidents, preparing reports, and ensuring compliance with relevant regulations.
Your Role
Support Construction Manager(s) on project delivery including all activities from pursuit, plan, design, construction to closeout. Areas to cover include but not limited to the following:
- Cost management
- Budget preparation
- Quantity take-off
- Bill of Quantity preparation
- Solicit quotations
- Quotation evaluation / comparison
- Vendor Management
- Contract/ PO preparation
- Procurement system data entry and maintenance
- Payment Management
- Prepare and track project cost report
- Payment application for both the company and the vendors
- Document Management:
- Project and HSE documents collection, organization, and maintenance (including but not limited to training materials, incident reports, and risk assessments)
- Compliance Support:
- HSE programs, policies, and procedures implementation and monitoring assistance
- Internal and external regulations/policies compliance
- Training and Communication:
- HSE training programs development and delivery support
- HSE information communication to employees
- Toolbox talks creation assistance
- Incident Investigation:
- Incidents and accidents communication assistance (including but not limited to collecting data, preparing reports, and following up on corrective actions)
- Liaison and Collaboration:
- Other departments, contractors, and external agencies collaboration
- Administrative support
- Minutes preparation
- Record keeping and rReport preparation (including but not limited to tracking incidents, injuries, and near misses;preparing reports on HSE statistics and compliance;and maintaining records of inspections and audits)
- Provide general office support in HSE (including but not limited to scheduling, coordinating meetings, handling correspondence)
- Ad-hoc supports
Proactively participate the company's initiatives and align with the company's growth, such as
- Technology enhancement
- Sustainability promotion
Your Qualifications
- 3-5 years of relevant experience is required.
- Qualified as a Class B OHSA management employee or Class A OHSA supervisor (preferred)
- Organizational skills with the ability to identify and manage priorities, detail oriented.
- Sensitive in numbers with strong analytical skills.
- Excellent written and verbal communication skills including good English reading and email writing.
- Ability to multi-task and work both in a team and independently.
- Proficiency with Microsoft Office Suite Excel, Word, PowerPoint.
- Willingness to learn and use company digital platforms.
- Eagerness to assist and support the team.
- Proactive and takes instruction well.
