Office Administrator

Responsibilities:

• Providing day-to-day administrative support to lawyers of Legal Department

• Providing administrative support to the Legal Department

• Oversee and coordinate tender administration, including document management, storage, disposal, and database updates for legal tender processes

• Manage general office administration for the Legal Department, such as ordering supplies, maintaining records, preparing reports, and supporting meetings and departmental communications

• Maintain safe custody and proper filing of executed corporate documents, support digital archiving projects, and handle document retrieval and disposal as required

• Assist with training record maintenance, and supporting legal seminars and departmental onboarding

• Carrying out any ad-hoc assignments as required
  

Requirements:

• Degree holder in any disciplines with at least 1 year's relevant working experience

• Higher diploma holder with 3 years relevant working experience in secretarial and administrative support will also be considered

• Experience working in a legal professional services environment or an in-house legal department is an advantage

• Proactive, hardworking, flexible, mature, and a good team player

• Detail-oriented, able to multitask and work independently

• Good discipline and a positive work attitude

• Proficient in MS Office applications (Word, Excel & PowerPoint) and Chinese word processing

• Good command of spoken and written English and Chinese