Manager, Event Production, Venue Experience & Project Management

Who we are looking for:

• Creativity in new ideas and future focus vision.
• Collaboration with colleagues and the community at large.
• Work Smart, Play Smart!

What you'll do:

Event Production & Management (Core Function)

• Lead the end-to-end planning, production and execution of corporate events, flagship programmes, conferences, ceremonies, town halls, award presentations, networking events, media functions and stakeholder engagement activities.
• Develop event concepts, production plans, schedules, budgets, run sheets, logistics arrangements and contingency plans.
• Manage all phases of event delivery, including procurement, vendor management, rehearsals, venue setup, event-day operations and post-event evaluation.
• Coordinate internal stakeholders and external service providers to ensure events are delivered efficiently, professionally and within budget.
• Establish event management standards, operating procedures and best practices to drive service excellence and continuous improvement.
• Identify operational and production risks and implement appropriate mitigation measures.

In-house Event Planning & Execution

• Independently manage and deliver in-house events using internal venues, equipment and resources.
• Oversee venue setup, stage management, panel discussions, speaker coordination, registration, signage, presentation support, technical rehearsals and event-day operations.
• Coordinate manpower deployment and resource allocation for event setup, execution and dismantling.
• Provide hands-on management and troubleshooting support during event delivery.

Venue Experience & Audiovisual Management

• Oversee venue operations and user experience across event, meeting and presentation facilities.
• Manage audiovisual systems and venue technologies, including LED walls, digital signage, presentation systems, conferencing facilities, audio equipment, lighting systems and live-streaming facilities.
• Coordinate maintenance, upgrades and technical support with service providers.
• Maintain equipment inventories, operational documentation and standard operating procedures.
• Support venue technology enhancement initiatives to improve operational efficiency and visitor experience.

Venue Enhancement, Branding & Project Management

• Lead venue enhancement, refurbishment, interior fit-out and environmental branding projects for event venues, exhibition areas, experience centres and public spaces.
• Manage design-and-build projects from concept development through implementation, installation and project handover.
• Coordinate architects, designers, consultants, contractors and facility management teams to ensure successful project delivery.
• Oversee branding installations, wayfinding systems, exhibition displays, environmental graphics and experiential environments.
• Monitor project quality, budgets, schedules and compliance requirements.

Souvenir, Merchandise & Corporate Gift Production

• Lead the planning, sourcing, design and production of corporate souvenirs, commemorative gifts, award items and promotional merchandise.
• Manage artwork development, supplier engagement, quality control and production schedules.
• Ensure all merchandise aligns with HKPC branding guidelines and event objectives.
• Manage inventory control and replenishment planning for corporate gifts and promotional items.

Vendor, Procurement, Budget & Team Management

• Manage procurement exercises, quotations, tenders, contracts and project budgets in accordance with organisational policies and procedures.
• Build and maintain strong relationships with vendors, contractors, consultants and service providers.
• Monitor vendor performance and ensure the quality and timely delivery of services.
• Supervise, coach and develop team members responsible for event production, venue operations and project execution.
• Allocate resources across multiple projects and events to ensure optimal utilisation of manpower and budgets.
• Drive continuous improvement in operational efficiency, workflow management and service quality.

You'll be a good fit if you have/are:

• Bachelor's degree in any discipline, preferably in Marketing, Event Management, Public Relations, Business Administration, Communications, Multimedia or related fields.
• Professional qualifications in project management, event management, procurement, venue management or related disciplines will be an advantage.
• Minimum 8 years relevant experience.
• Solid experience gained from either:
  • Event management, corporate marketing, branding, communications or venue management functions within sizeable organisations or
  • Event agencies, experiential marketing agencies, exhibition and conference organisers, event production companies, venue operators or design-and-build firms.
• Proven track record in planning and delivering corporate events, conferences, exhibitions, ceremonies, stakeholder engagement programmes and/or large-scale experiential events.
• Demonstrated experience in end-to-end event production, live-event production, venue operations, stakeholder management and project management.
• Hands-on experience in vendor management, procurement, budget planning and contract administration.
• Experience in venue enhancement, environmental branding, interior fit-out, refurbishment, exhibition build-up or design-and-build projects will be an advantage.
• Prior supervisory, team leadership or people management experience is preferred.
• Good knowledge of audiovisual systems, event technologies and venue facilities management.
• Excellent planning, organisational and multitasking abilities. Ableto manage multiple projects and priorities simultaneously.
• Strong communication, presentation and stakeholder management skills.
• Good command of written and spoken English and Chinese, including Cantonese and Putonghua.
• Candidate with less experience will be considered as Assistant Manager.

Note:

1. Applicant may be considered for other positions if not matching the requirements of the subject position.

2.This is a fixed-term contract position for a period of 24 months subject to renewal.

What we offer and What you'll like here:

• Exciting new technology development (e.g. IoT, 5G, LoRA, AI etc.) to actualize your creative ideas
• Opportunities to work with our innovative and vibrant talents
• Embracing work flexibility (including Flexi-work hour)
• Dynamic and energetic culture with smart outfits and sport shoes
• Academic training scholarship to take your career up a notch
• Dental benefit
• Medical benefits from Day-1 with extended coverage to dependent(s)

Apply now if you're ready to take the challenge! Do not miss this opportunity to join us to Create Value and MAKE SMART SMARTER!

HKPC will take into consideration both the quantitative and qualitative requirements of the position when selecting the suitable candidates. A competitive salary package commensurate with academic qualifications and experience will be offered. The successful candidates will be employed on a fixed-term contract basis, which is renewable subject to appointee's performance and the Council's development needs.

Applicants are welcome tosubmit applicationat the HKPC e-Recruitment System (careers.hkpc.org) in 1weekfrom the posting date. Recruitment will continue until the position is filled.

Applicants not invited for interviews within 6 weeks may consider their applications unsuccessful. All information provided by applicants will be treated with strict confidence and used solely for recruitment purposes. The personal data of unsuccessful applicants will be retained for 12 months from the date the recruitment process is completed.