Main Purpose of Job:
Support the business through the provision of HR services in accordance with company's HR requirements, policy, and through admin and support services as directed & required by the Managing Director.
Main Duties and Responsibilities:
- Support and embed all HR Policies and procedures within the local and regional offices, as applicable.
- Ensure compliance of policies, and requirements by personnel.
- Co-ordinate recruitment activities for all shore-based employees as necessary, liaising with key stakeholders, obtaining relevant documentation and keeping appropriate records.
- Monitor probationary periods and other key milestones for staff, and taking action when required.
- Monitor and collate information for the performance management and objective setting process for the business.
- Produce Monthly management information as required.
- Administer the company benefit schemes ensuring all documentation is pertinent and correct.
- To maintain staff records ensuring information is up to date and is maintained confidentially, ensuring Data protection is not breached regards to subject access rights to personal data.
- Assist MD with salary, pay review and appraisal processes where required.
- Responsible for and manage / process payroll for all company based staff.
- Co-ordinate arrangements in relation to exit of employees from the company, including record keeping, exit interviews and retirement processes.
- Promote and support best practice HR initiatives throughout the business.
- Develop localized training plans for staff in conjunction with the MD and as required & relevant, with the Group Training Manager.
- Any other Projects, HR, training and admin tasks within the scope and level of the post.
- Responsible for office management and its day to day administration.
- Take the lead with the organization of corporate and staff events / exhibitions /conferences if held in Singapore or the region.
- Provide support to strategic business functions and assist any other functions within the business as required.
Minimum Experience requirements:
- Experience in the marine and shipping industry would be an advantage
- A minimum of 5 years prior experience in a similar HR role and function, managing full spectrum HR responsibilities and requirements.
- Good Understanding of Singapore employment law, as well as relevant employment requirements.
- Excellent communication and interpersonal skills and an attention to detail, specifically concerning and dealing with a multicultural set-up.
- Open and approachable nature to discuss matters of common interest for the company and its employees.
- Excellent organizational skills and ability to work in teams and to deadlines.
- Self-motivated, reliable, professional, discrete and pro-active, with an appreciation of confidentiality, flexible approach, and an understanding of financial information.
