Facility Coordinator

Early Applicant

Fresher

Real Estate

Job Description

Job Title

Facility Coordinator

Job Description Summary

Job Description

Reporting in to Facilities Manager
Manage quotations, raise POs and update Yardi accordingly to assist with budget reforecast
Manage all invoices, raise cheque request forms and proceed accounts payable to make sure all payment arranged well and on time
Prepare FM monthly report and quarterly report
Create work requests / PPM schedule / PPM WO and feedback through FM360
Support activities and programs by facilities management team
Perform after-hours and weekend duties (if required)
Take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture
Conduct daily property inspections every morning and ensure it is uploaded to Velocity
Liaise with Building Management pertaining to any landlord-related issues
Manage vendors/contractors to ensure works are done in a timely manner and vendors are properly briefed through toolbox talk and completion of PTWs
Monitors and update the PPMs on a timely basis
Ensure a smooth process of guest flow for VIPs
Work closely with Corporate Security to raise/solve any issues pertaining to RES (eg: visitor management system, door lock failure)
Any other duties as required and assigned by the Facilities Manager

INCO: Cushman & Wakefield