Executive Secretary

We are currently seeking an Executive Secretary in our Manulife Hong Kong business.

Position Responsibilities:

• Manage complex diary managements and appointments, anticipate issues and proactively initiate appropriate action

• Organize internal and external meetings, calls, townhalls and conferences in efficient, professional manners within tight timeframes and minimum guidelines given

• Handle confidential information and interacts with all levels of management, other depart ments, internal and external customers using tact and diplomacy in all dealings

• Arrange and manage travel arrangement and preparation, submission and tracking of expenses and medical claims

• Track and drive completion key deliverables and follow up on outstanding executive action items

• Organize, prioritize and handle time-sensitive, confidential information and ensure appropriate action is taken

• Take proactive steps to ensure that best practice and coordination is seamless across all interfaces

• Work closely with support staff to build and secure support and resources for projects and initiatives

• Prepare various correspondence and documents edit and proof correspondence and documents

• Perform miscellaneous and ad hoc tasks as assigned with strong sense of responsibility and ownership

Required Qualifications:

• Degree holder with at least 8 years of relevant experience supporting senior executives in global financial organizations

• Impeccable attention to detail and high levels of integrity and discretion

• A strong sense of urgency and the ability to work independently on assignments with minimum supervision/guidance

• Great organizational skills, a strong bias for action and the ability to multitask effectively

• Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action

• Strong track record of being a team player within a large scale fast-moving and process-driven environment

• Excellent communication (written and verbal) and interpersonal skills

• Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

• Fluency in English and another Asian language

When you join our team:

• We'll empower you to learn and grow the career you want.

• We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we'll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit .

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact .