Executive Assistant

Manulife Regional Office is currently seeking an Executive Assistant (EA) to provide administrative and office management support to ETS Asia and Asia Technology Team, report directly to the Asia CIO Office. This position provides executive assistance to the Chief Technology Officer, Asia, in all functions to make the VP as efficient as possible, managing diary, meetings, documents, preparing presentations, arranging travels, support Asia activities, tracking deliverables and deadlines. This position is also accountable to provide administrative support to the Asia Technology teams and Global function, interacting with multiple internal and external stakeholders. The ideal candidate will thrive in a fast-paced environment and take pride in solving problems while being able to anticipate situations that require action and act with urgency and an own it mindset.

Position Responsibilities:

• Manage calendars and coordinate all internal and external scheduling across multiple time zones, requests including logistics, meeting room/meal venue booking, etc.

• Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given and act as a liaison for key internal stakeholders

• Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries reconcile travel expense reports and submit in a timely fashion

• Organize team events and activities independently

• Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks

• Partner with other administrative staff to provide departmental office support

• Prepare payment requisition and expense reports for VP and team, review and check payment requests from team and other parties

• Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings

• Perform miscellaneous and ad-hoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership

Required Qualifications:

• Diploma or Degree holder

• Minimum 5 years of relevant working experience

• Relevant work experience at sizable international corporations preferred

• Excellent command of both spoken and written English and Chinese

• Mature and well-organized

• Strong team spirit and flexibility

• Able to work under pressure and meet tight deadlines

• Strong interpersonal and communication skills especially excellent comprehension

• Strong networking and relationship building abilities

• Good analytical skills, strong proactive, forward-thinking approach

• Demonstrable willingness and self-directed ability to take initiative

• Computer literate, excellent proficiency with Word, Excel and PowerPoint

• Good internet research abilities and skills to publish and engage with different digital channels.

When you join our team:

• We'll empower you to learn and grow the career you want.

• We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we'll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit .

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place o f origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact .