| Major Duties: |
| (a) | To contribute to the development of strategic plans, policies, and procedures related to the Learning Resources Centre (LRC) |
| (b) | To coordinate circulation, activities, workshops, tours, exhibitions and prepare notices, emails and promotional materials |
| (c) | To provide cataloguing and acquisition for monographs, non-print materials, e-resources materials and serials, and supervise cataloguing and acquisition work of juniors |
| (d) | To assist management in estimating and monitoring funds allocation |
| (e) | To assist in preparing and handling the tender schedule |
| (f) | To assist in compiling the report of the library collection and services |
| (g) | To monitor vendor performance and collaborate with vendors and relevant parties on purchasing, maintenance, and support of furniture and equipment |
| (h) | To assist in conducting periodical weeding exercise for damaged and outdated materials and carrying out internal stocktaking exercise |
| (i) | To assist in managing and updating related content management system / web application / databases, e.g. LibGuides, Leganto Reading lists |
| (j) | To assist in planning duty roster, training and supervising staff in daily operation |
| (k) | To assist in adopting digital document management and e-form / e-survey |
| (l) | To provide clerical support for executive, managerial and professional staff and |
| (m) | To assist in handling library user inquiries and complaints, and to liaise with internal and external parties. |
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| Requirements: |
| (a) | (i) | Level 2 or above in 5 subjects, including English Language., Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^ OR |
| (ii) | Level 2/Grade E or above in 5 subjects including English Language (Syllabus B)., Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE) OR |
| (iii) | Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin OR |
| (iv) | A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate/Diploma of Foundation Studies OR |
| (v) | A recognised Associate Degree / Higher Diploma or above. |
| . | Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC's Vocational English Module Certificates is considered an alternative qualification. |
| ^ | Attained in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. |
| (b) | At least 6 years of relevant library experience in the capacity of Executive Assistant (or equivalent) rank |
| (c) | Initiatives at work, as well as administration, communication, interpersonal, and organisational abilities |
| (d) | Strong problem-solving skills, ability to work independently and be a good team player |
| (e) | Good language proficiency in English and Chinese, knowledge of Putonghua will be an advantage |
| (f) | Proficiency in common office application software, including MS Word, MS Excel, MS PowerPoint, MS Teams, MS Forms, Outlook, and Chinese word processing and |
| (g) | Applicants who possess / have the following knowledge and experience would be an advantage: |
| (i) | a recognised certificate / diploma in library studies or librarianship, or equivalent |
| (ii) | knowledge and experience in Anglo-American Cataloguing Rules 2R, RDA, Library of Congress Classification and LC Subject Headings |
| (iii) | work experience in an academic library |
| (iv) | hands-on experience in Alma Library System and |
| (v) | knowledge of HTML, JavaScript, CSS and Python. |
| |
| Notes: |
| (1) | Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply. |
| (2) | The appointee(s) will be required to work irregular hours or shifts and perform duties on Saturdays or Sundays as necessary. |
