Executive Assistant

About FWD Group

FWD Group (1828.HK) is a pan-Asian life and health insurance business that serves approximately 34 million customers across 10 markets, including BRI Life in Indonesia. FWD's customer-led and tech-enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance. FWD Group is listed on the main board of the Hong Kong Stock Exchange under the stock code 1828.

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PURPOSE

• Responsible for providing secretarial and administrative support to Group Executives and teams as assigned

KEY ACCOUNTABILITIES

• Provide secretarial and administrative support, not limited to calendar management, scheduling of meetings, travel arrangements, process expenses claims, organize team events, handle end-to-end procurement process, manage new joiners onboarding set-up, edit/format documents, minutes taking

• Liaise with executive assistants of FWD Group of Companies

• Monitor, screen and manage incoming communications

• Provide team coverage as assigned

QUALIFICATIONS / EXPERIENCE

• Degree holder

• Formal secretarial/management training is an advantage

• At least 10 years of secretarial experience with 5 years in serving Senior Executive

• Good command of written and spoken English

KNOWLEDGE & TECHNICAL SKILLS

• Strong communications and inter-personal skills in an international working environment

• Excellent knowledge of MS office

• Excellent service mind-set

• Proficient in MS Word, Excel, PowerPoint.

• Proficient in Oracle Procurement/Expenses application is an advantage