COO Executive Assistant

We are seeking a detail-oriented and proactive professional to join our operations team. This role is ideal for candidates who enjoy problem-solving, cross-team communication, and ensuring smooth operational processes within an investment management environment.

Responsibilities

Act as the primary liaison between the CFO and external counterparties, including prime brokers, custodians, fund administrators, auditors, and banks

Assist in trade flow monitoring, settlement follow-ups, and exception handling with brokers and internal teams

Coordinate operational inquiries, data requests, and issue escalations between internal departments

Maintain up-to-date records of operational procedures, counterparty contacts, and workflow documentation

Support regulatory, compliance, and reporting-related operational tasks as needed

Participate in process improvement initiatives to enhance accuracy, efficiency, and transparency

Provide general support to the CFO on daily operational matters and cross-functional projects

What You Will Gain

First-hand experience working with top-tier global financial institutions

Comprehensive understanding of middle-office and operational infrastructure in asset management

Exposure to cash management, brokerage operations, and fund servicing workflows

Direct collaboration with senior management in a fast-paced, international environment

Opportunities to expand into broader operations, compliance, or business management roles

Qualifications

15 years of experience in operations, fund admin, custody, brokerage, auditing, or related financial fields

Strong communication skills and ability to manage multiple counterparties simultaneously

Highly organized, detail-oriented, and proactive in problem-solving

Solid understanding of basic investment products (equities, futures, FX, funds, etc.) is a plus

Proficiency in Excel and operational documentation; familiarity with Bloomberg or fund admin systems preferred

Fluent in English and Mandarin

Ability to thrive under time-sensitive environments with multiple stakeholders