Business Operations Specialist

Are you a logical thinker with a passion for data and operational excellence

We are seeking a sharp, analytical, and proactive partner to join our General Manager's Office. This is not a traditional administrative role; you will serve as a strategic right-hand to senior leadership. Beyond executive support, you will play a pivotal role in driving decision-making efficiency through Salesforce management, data analysis, and project tracking.

If you are digitally savvy, detail-oriented, and eager to gain a front-row seat to high-level business operations, this is the perfect opportunity to accelerate your career.

Key Responsibilities

1. Executive Support & Efficiency

Strategic Scheduling: Orchestrate the General Manager's daily agenda, optimizing travel itineraries and meeting flows to maximize productivity.

Meeting Facilitation: Curate pre-meeting briefings and materials to ensure effective discussions. Produce precise meeting minutes and rigorously track post-meeting resolutions to ensure follow-through.

2. Business Intelligence & Operations

Data Analysis & Reporting: Lead the collection and analysis of business data for the GM Office. Utilize Excel, Power BI, or Tableau to transform raw data into visual insights that support high-level decision-making.

CRM System Management: Act as a key user for Salesforce (SFDC), ensuring the accuracy, timeliness, and integrity of business data within the system.

Information Management: Architect efficient digital filing systems to ensure critical commercial documents, presentations, and reports are organized, accurate, and kept strictly confidential.

3. Project Coordination & Stakeholder Management

Cross-Functional Liaison: Serve as the primary bridge between the GM, internal departments, and external partners. Ensure instructions are communicated clearly and execution status is reported accurately.

Project Tracking: assist in mapping out project milestones, monitoring Action Items across departments, and driving teams toward on-time delivery.

Requirements

Professional Background

Experience: 2+ years of relevant experience. Backgrounds in Sales Assistance, Data Analysis, or Project Coordination are highly preferred.

Tech Stack: Mastery of MS Office and Google Workspace is required. Strong preference given to candidates with Salesforce (SFDC) experience.

Data Skills: Proficiency in data visualization tools (Power BI, Tableau) is a significant plus.

Personal Attributes

Analytical Mindset: You possess strong business logic and are sensitive to numbers and trends.

Character: You are optimistic, resilient, and proactive. You handle sensitive information with the highest level of confidentiality and integrity.

Communication: You are meticulous and responsible, with the ability to communicate effectively across all levels of the organization.

Language

Proficiency in reading and writing Business English.

Why Join Us

Mentorship: Work directly alongside top executives and gain a holistic view of business strategy and operations.

Impact: Your work with data and systems will directly influence the efficiency of the leadership team.

Growth: We value digital agility and provide the environment to refine your skills in project management and business intelligence.