Company Overview
Sp-ACEFINX is an authorised representative of AIA Singapore Pte Ltd, focused on innovating estate planning with human-centric capital succession business models and customer-centric outcomes.
Job Summary
You will support daily office operations by managing schedules, communications, and documentation to ensure smooth and efficient administrative functions.
Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments to optimize team productivity
- Handle correspondence including emails, calls, and written communications to maintain clear and professional interactions
- Prepare documents, reports, and presentations to support business needs and decision-making
- Maintain filing systems and office records to ensure accurate and accessible information management
- Greet clients and visitors professionally to create a welcoming office environment
- Arrange travel and accommodation to facilitate business trips efficiently
- Support the team with ad hoc tasks and projects to contribute to overall operational success
Preferred competencies and qualifications
- Proven experience in an administrative or office support role to demonstrate capability in core duties
- Proficient in Mac OS and Microsoft Office (Word, Excel, Outlook, PowerPoint) to perform daily administrative tasks effectively
- Strong written and verbal communication skills to ensure clear and professional correspondence
- Highly organised with excellent attention to detail to maintain accuracy and order in administrative processes
- Able to manage multiple tasks and prioritise effectively to meet deadlines and support team needs
- Discreet and professional when handling confidential information to protect sensitive data
- Diploma or equivalent additional qualifications are a plus to enhance knowledge and skills
Other Information
What We Offer
- Competitive salary
- Supportive team environment
- Opportunities for growth and development
