About Gap Inc.
Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.
This simple ideathat we all deserve to belong, and on our own termsis core to who we are as a company and how we make decisions. Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to learn fast, create with audacity and lead boldly Join our team.
About The Role
The Administration & Operations Manager (Project Manager) takes responsibility of sales operations and administration work at Gap Taiwan. This role communicates and works closely with every function of Taiwan. It supports field team and manages contracts, company chops, ad hoc banking requirements, and statutory request. It also supports Taiwan Country Manager in terms of daily schedule and general administration including preparation of meeting documents.
What You'll Do
Contract Management
- Manage all physical hard copies in a storage location in Taipei. Collaborate with stakeholders, particularly Real Estate, Sourcing and Legal, to maintain contract management systems (including scanning physical documents into shared location) to ensure compliance with Gap Inc retention policy. Support audit requests, as necessary.
Company Chop
- Manage BP requests and seek approval from Taiwan Rep Director. Maintain chop process and keep a log of chop requests for audit purposes. Keep the physical chop in secure location within the Taipei office.
Support Revenue Accounting in ad hoc communication with landlords to reconcile store sales statements and Fapiaos
Support ad hoc banking and statutory requests
- Local contact for Tax Bureau, Banks, and Auditors on ad hoc basis, to resolve any open issues with Finance team
- Support HR with financial reconciliations for Welfare Committee (legally required)
- Manage and support Stamp Tax requirements
- Manage and support Flagship/Standalone stores invoices and legally required certificates (Fapiao)
Sales operations
- Communication with supply vendors and local Taiwan warehouse management vendors
- Managing store supplies (ex. shopping bag, gift boxes, stationery) including ordering and budgeting
- Managing local Taiwan fixture vendors for pop-up events
- Distributing information in Taiwanese to Taiwan stores using Zipline
- Leading store operations for move-in, move-out, and disposal during new store openings and closures
Managing office daily operations, such as office administration, scheduling, inventory, facility maintenance & Safety and compliance.
Administration and Coordination
- Assist the Country Manager with Daily schedule coordination and general administration
- Prepare meeting documents, presentations, and minutes, and follow up on action items.
Who You Are
- Able to communicate and build relationships with all the functions in Taiwan to solve issues
- Detail-oriented and highly organized to maintain accurate information when handling multiple high-priority projects simultaneously
- Excellent communication skills, written and verbal
- Excellent organizational skills
- Strong sense of urgency and ability to manage multiple projects and tasks with a high level of detail and with outstanding accuracy
- Strong computer skills (Excel, Word, PowerPoint, Outlook)
- Demonstrated ability to partner with others and build relationships with all levels of management
- Team approach to work and the ability to be very flexible
- Bachelor's degree or higher, preferably in business administration, languages, or a related field
- 3+ years of experience in project management is preferred
- Fluent in both Chinese and English, with excellent oral and written communication skills
Benefits at Gap Inc.
- Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
- One of the most competitive Paid Time Off plans in the industry.*
- Employees can take up to five on the clock hours each month to volunteer at a charity of their choice.*
- Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.*
- Employee stock purchase plan.*
- Medical, dental, vision and life insurance.*
- See more of the benefits we offer.
- For eligible employees
Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.
