Workplace Experience & Facilities Executive

Responsible for the day-to-day upkeep of the office environment, workplace supplies, and physical assets, while also driving employee engagement through events, feedback initiatives, and company milestone celebrations. Acts as the go-to person for a safe, well-stocked, and positiveworkplace experience.
Inventory &Supplies Management

. Maintain adequate stock levels of internal expendables and perishables, including stationery, cleaning supplies, toiletries, and F&B/refreshments.

. Monitor consumption trends and reorder proactively to avoid stock-outs or overstocking.

Facilities& Equipment Maintenance

. Conduct weekly checks on office equipment, appliances, printers, doors, furniture, and fixtures.

. Log faults and coordinate timely repairs with vendors or building management.

. Monitor and maintain all office workspace-related duties to keep the space safe, functional, and presentable.

. Oversee facility management and maintenance of office assets, including basic preventive maintenance scheduling.

Access &Security Administration

. Issue, track, and deactivate staff access cards, name cards, and NFC cards.

. Maintainan accurate and up-to-date access register.

Employee Equipment & Asset Management

. Maintain register of equipment issued to employees (e.g. laptops, mobile devices, peripherals), tracking issue date, condition, and current holder.

. Monitor equipment lifecycle and condition, flagging items due for maintenance, repair,or replacement.

. Recommend replacement timelines based on age, condition, and company policy, and coordinate procurement of replacements with relevant departments.

. Coordinate the return and reallocation of equipment during offboarding or role changes.

Workplace Environment & Culture

. Proactively observe workplace conditions and propose practical, cost-conscious ideas toenhance the working environment.

. Plan, organize, and coordinate company events and team-bonding activities throughout the year.

. Run bi-annual workplace feedback surveys, consolidate data and insights, and present findings to management for discussion.

. Plan the annual company anniversary celebration, including sourcing commemorative souvenirs (e.g. T-shirts, bags, badges, caps, accessories) within budget.

REQUIREMENTS

. Diploma or equivalent in Business Administration, Facilities Management, or a relatedfield.

. 1-3years of experience in office administration, facilities coordination, or workplace/employee experience roles.

. Organized, detail-oriented, and comfortable managing multiple small projects simultaneously.

. Experience coordinating vendors (cleaning, F&B, printing/merchandise suppliers) is an advantage.

. Familiarity with asset/inventory tracking (spreadsheets or asset management software) is an advantage.

. Proficient in MS Office/Google Workspace comfortable running simple surveys (e.g. Google Forms, Microsoft Forms).

. Good interpersonal skills - this role interacts with staff across all levels daily.