Job description
Calendar & Meeting Logistics: Coordinate internal and external meetings, manage room bookings, organize client event invitations, and confirm agendas.
Travel Coordination: Book flights, hotels, and itineraries through corporate travel platforms, obtain manager approvals, and manage frequent business travel across Asia (Korea, China, and Singapore).
Expense & Invoice Management: Review, process, and submit team expense claims, gift/entertainment requests, and vendor invoices, ensuring all receipts and paperwork are complete.
Team Onboarding & Offboarding: Handle new hire setups and departing staff procedures, including ordering business cards, setting up corporate phones, and coordinating computer and desk arrangements.
Visitor Hospitality: Support visiting colleagues and executives with guest passes, temporary desk setups, Wi-Fi access, and dining reservations.
Office & Record Management: Maintain organized department records, key registries, signature logs, and mail tracking.
Team & Cross-Office Liaison: Work closely with administrative teams across regional and international offices to keep daily operations running smoothly.
Ad-Hoc Support: Assist management and executive leadership with special projects, team events, and daily operational tasks as needed.
- Experience working in large corperates / retail or FMCG industry will be preferred willing to adopt fast pace enironment and muit-tasking is essential.