Senior Project Coordinator

Job Responsibilities

. Manage the Document Management System (e.g.,Aconex, SharePoint) to ensure all drawings, specifications, reports, andcorrespondence are accurately logged, tracked, distributed, and archived.

. Maintain up‑to‑date project documentation,including registers for submissions, RFIs, shop drawings, material samples,RINs, and approvals.

. Compiling and formatting project reports,presentations, and tender documentation required by PM team

. Monitor and track the progress and development of all related projectdeliverables through the various stages of the project

. Plan and coordinate all contractor logistics, including the booking ofloading bays, cargo lifts, and delivery routes. ensure strict adherence todesignated delivery windows (often during off-peak/night hours) to minimizeoperational impact.

. Assist in the preparation, implementation, and maintenance of the ProjectExecution Plan (PEP), aligning with MBS policies, standards, and processes.

. Supervising the contractor teams. Provide expertise, guidance, advice,support and motivate contractor teams.

. Assist in the reporting to senior management via meetings or by regularwritten reports the progress of project related matters together with thestatus of related issues.

. Manage limited site storage space efficiently and oversee the dailyremoval of construction debris/waste from the property to designated holdingareas.

. Coordinate 2‑week look‑ahead schedules with contractors monitor physicalprogress vs. plan, highlight variances, and recommend recovery actions.

. Inspect site daily to ensure contractors meet the property's high visualstandards (clean and properly lit). Enforce strict site housekeeping to preventdust or debris migration into public or operational areas.

. Verify and facilitate MBS work permits (PTW, Hot Work, Height Work) andmanage the daily sign-in/sign-out process for large volumes of contractorworkers.

. Coordinate the RFI (Request for Information) and Shop Drawing submission process,tracking submissions against the Project Tracker.

. Monitor contractor procurement schedule and alert the project team of anypotential delays in long-lead times (eg., stones, ironmongery, joinery, lightfittings)

. Coordinate day‑to‑day construction activities with contractor on‑site toensure works are sequenced according to the Construction programme.

. Coordinate multidisciplinary interfaces (Arch/Str/M&E) on‑site reviewdrawings for clashes/omissions, consolidate comments

. Track daily and weekly progress of construction activities against theprogramme, identifying delays, incomplete works, or deviations

. Support quality control by identifying defects, notifying contractors,coordinating rectifications, and tracking closure.

. Coordinate collection and verification of as‑built drawings, O&Mmanuals, asset tags, training records, and warranty schedules.

. Assist the PM team with ad hoc tasks andproject‑related administrative duties as assigned.

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Job Requirements

Education & Certification

. Tertiary Degree in a Construction/Building/Project Management/Engineeringrelated field.

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Experience

. Minimum 3 to 5 years working experience in the field of Project Managementwith experience working on major fit-out, A & A building projects.

#Other Prerequisites

. Experience in the Hospitality field and/or live working environment ispreferred.

. Sound knowledge of Project Management procedures.

. Strong communication skills, as well as the ability to visualize issuesand communicate them to others.

. Outstanding organization, coordination and leadership skills - ability tocoordinate groups of Consultants/ Contractors.

. Ability to work in a team environment.