Senior Corporate Services Administrator

Job Description

Key Responsibilities

• Manage client entities in line with company quality standards and turnaround requirements.
• Act as the main point of contact for clients, handling verified instructions and enquiries promptly and professionally.
• Oversee day-to-day correspondence and administrative matters, preparing responses independently or under manager guidance.
• Work directly with authorised signatories to execute instructions.
• Stay updated on new procedures, ensuring compliance with internal policies.
• Liaise with the compliance team to complete due diligence and KYC requirements.
• Maintain company records, registers, and minute books ensure timely regulatory filings, including tax submissions.
• Manage accounts receivable, billing, and WIP in line with internal policies, coordinating with the finance team as needed.
• Ensure companies, partnerships, and regulated funds are administered according to constitutional and regulatory requirements.
• File updates to constitutional documents promptly and accurately.
• Monitor and maintain minute books and registers, escalating concerns to management when necessary.
• Prioritize workload effectively across client portfolios, daily tasks, and projects.
• Collaborate with Cayman and BVI teams for filings and clarifications.
• Liaise with auditors, lawyers, regulators, and government departments as required.

Qualifications & Experience

• Business degree preferred accounting and tax knowledge beneficial.
• Minimum 4 years of corporate administration experience, particularly with Hong Kong entities experience with BVI and Cayman entities is an advantage.
• Strong knowledge of Hong Kong corporate legislation.
• Proven ability to manage a large client portfolio.
• Familiarity with AML/KYC/CDD requirements.
• Hardworking, eager to learn, and committed to professional development.
• HKCGI or STEP student membership is desirable.
• Excellent organizational skills and attention to detail.
• Strong communication skills and ability to build effective client relationships.