We are seeking a dedicated Administrative Support Officer to join our Division of Surgery/Department of Surgery team. This role is essential in ensuring the smooth running of day-to-day operations and providing comprehensive administrative support.
Key Responsibilities
House Officers Support:
- Manage House Officers administrative matters including onboarding documentation, compliance requirements, and personnel records
- Coordinate and maintain updated monthly roster
- Handle scheduling conflicts and roster adjustments as required
- Provide administrative support for House Officers training requirements and assessments
- Undertake additional duties as assigned to support departmental operations
Medical Students Coordination
- Plan and coordinate tutorial schedules for medical students across various surgical specialties
- Liaise with Department of Surgery's consultants, registrars, and other teaching staff to arrange tutorial sessions
- Manage tutorial room bookings and other ad hoc booking requirement
- Liaising with Education Office staff on any administrative matters and coordinating with Surgeons assisting with examinations, surgeons teachings titles and nominations.
Your job responsibility shall/ might include but not limited to the following:
- Provide coverage for other administrative team members during leave periods or peak workloads
- Ensure continuity of essential administrative functions across the division
- Assist with sub-specialty administrative matters as required
- Maintain accurate filing systems and databases
- Prepare correspondence, reports, and documentation as required
- Support departmental meetings and administrative processes
- Assist with special projects and initiatives as needed
Job Requirements
- Diploma in Business Administration
- IT savvy and proficient in MS Office applications
- Excellent communication (oral & written), interpersonal, and organisational and people skills
- A good team player who can also work independently in fast-paced environment and multitasking
