To provide administrative and operational support to the Sales team, ensuring efficient
execution of sales processes, customer-related administration, reporting, and
commercial operations. The role serves as a key coordinator between Sales, Finance,
Supply Chain, and external stakeholders to support business effectiveness and
operational excellence.
- 1–3 years of administrative, sales support, or customer service experience.
- Strong organizational and coordination skills.
- Excellent attention to detail.
- Proficiency in Microsoft Excel, PowerPoint, Outlook, and Word.
- Strong Mandarin communication skills with the ability to read and write in English.
Sales Administration Support
- Provide day-to-day administrative support for the Sales team.
- Prepare and maintain sales reports, presentations, and commercial documentation.
- Assist in customer account administration and related documentation management.
- Coordinate internal approval processes and document filing.
- Maintain accurate records and databases for commercial operations.
Travel & Meeting Coordination
- Arrange travel, accommodation, transportation, and logistics for internal employees
and visitors.
- Coordinate meeting schedules, meeting room bookings, and event logistics.
- Support organization of sales meetings, conferences, and business reviews.
- Responsible for organizing, filing, and photocopying invoices for travel and
entertainment expense reimbursement.
Finance & Documentation Support
- Process invoices, payment requests, expense claims, and reimbursement
documentation.
- Coordinate with Finance to ensure timely and accurate submission and tracking of
commercial expenses.
- Support budget tracking and administrative documentation as required.
Data & Reporting Support
- Consolidate sales data and prepare regular reports.
- Maintain commercial databases and supporting documentation.
- Assist with data collection and reporting for business reviews and management
meetings.
Cross-functional Coordination
- Liaise with internal departments including Finance, HR, Supply Chain, and Customer
Service.
- Follow up on action items and support completion of operational requests.
