Role Summary
The Headquarters Project Coordinator is a critical administrative and operational backbone for the Calls Over Ridges (COR) global project portfolio. This role supports the International Development Department in standardizing project execution across all local teams. The ideal candidate excels in coordination, data management, and operational support, ensuring consistency, compliance, and quality across COR's international initiatives.
I. Key Responsibilities & Impact Areas
A. Global Project Standardization and Capacity Building
- Capacity Building Design & Delivery: Support the Program Manager in the design, scheduling, and delivery of essential training for local teams, focusing on the standardization of project management practices, compliance with HQ policies, and consistent operational reporting.
- Training Content Development: Collaborate to develop high-quality, relevant training materials, guides, and resources that address local teams needs and align with HQ directives.
- Performance Monitoring: Systematically monitor and evaluate the adoption and implementation of new HQ standards and initiatives by local teams, reporting on gaps and successes.
B. Project Oversight and Performance Alignment
- Project Lifecycle Monitoring: Track the progress of educational and community development projects managed by local teams, verifying adherence to COR headquarters operational standards and ensuring timely execution aligned with organizational goals.
- Policy Compliance: Serve as a key resource for local teams, ensuring they understand and comply with COR headquarters policies across all phases of the project lifecycle.
- Quality Assurance:Evaluate the reporting quality and operational performance of local project managers, identifying and proposing areas for direct support or system improvement.
C. Data Management, Reporting, and Insights
- Data Integrity & Management:Collect, verify, centralize, and maintain comprehensive project documentation and critical data across all operational locations, ensuring accuracy and accessibility.
- Reporting & Analysis: Prepare accurate and timely internal reports (e.g., status updates, challenge logs, success summaries) for senior leadership, providing the necessary data for strategic decision-making.
- Process Improvement Contribution: Contribute to the continuous refinement and strengthening of COR's global project management tools, reporting standards, and operational systems.
D. Cross-Departmental Coordination and Communications
- Brand & Storytelling Support: Work collaboratively with the Brand/Communications Department to efficiently extract key project information, compelling event highlights, and impact stories from local teams to support marketing, fundraising, and external communication initiatives.
- Inter-Departmental Support: Coordinate seamlessly with other HQ support teams (e.g., Finance, Human Resources, Legal), consultants, and Local Teams to facilitate smooth project operations and resolve cross-functional issues and to move forward COR initiatives and projects.
- Executive Support: Provide crucial administrative and logistical support in crafting high-stakes presentations for the Leadership Team, ensuring materials are accurate and professionally aligned with current strategic priorities.
