Project Co-ordinator II(s) (carrying the job title of ‘Faculty Development Officer’)

Faculty of Science
Project Co-ordinator II(s) (carrying the job title of Faculty Development Officer)
The Faculty of Science has over 3,600 students guided by more than 400 teaching and research staff, and has six major teaching units, offering a comprehensive range of undergraduate and postgraduate programmes.

Reporting to the Faculty Secretary (or designate), the appointee(s) will be cross-trained and deployed to handle a flexible mix of responsibilities spanning postgraduate education, research administration, financial operations and resource administration, and general executive, administrative, secretarial and operational functions within the Faculty Office.

Duties include (a) co-ordinating admissions, nominations, and qualification vetting for postgraduate portfolios (including taught postgraduate programmes, HKPFS, and strategic funding/training schemes) (b) providing logistical support for academic planning, budgeting, scholarships, programme quality assurance, reviews, and accreditation/compliance exercises (such as HKCAAVQ and CEF) (c) co-ordinating logistics and publicity for postgraduate seminars, ceremonies, and outreach activities (d) executing core faculty research initiatives, including research project management for internal and external research schemes (e) providing executive and secretarial support to research panels and committees (f) liaising with central university offices and external funding bodies (g) assisting in organising workshops, seminars, and strategic research events (h) assisting in a wide range of financial matters for the Faculty, including undergraduate and postgraduate programmes, academic and non-academic units, with duties include, but not limited to, budget control, invoice and procurement approval, reimbursement claims, etc. (i) preparing regular and ad-hoc financial reports (j) financial forecasts and projections (k) resource planning and management (l) serving as a key liaison across academic departments, central administrative units, and external stakeholders (m) rendering secretarial support to faculty-level meetings, working groups, and major institutional initiatives and (n) assisting with general office operations, and undertaking other ad hoc duties and cross-portfolio assignments as required. Overtime work, including weekends, will be required occasionally.

Applicants should have (i) a Bachelor's degree (ii) at least 2 years post-qualification administrative experience at tertiary institutions (iii) proficiency in computer applications, such as MS Office 365 and Chinese word-processing (iv) an excellent command of written and spoken English and Chinese (including Putonghua) (v) strong problem-solving, organisational, multi-tasking and interpersonal skills and (vi) the ability to work effectively in a team as well as independently. Shortlisted candidates will be invited to sit for a written test. Having experience in postgraduate academic programme administration, research and financial management, and/or committee work will be a distinct advantage.

Appointment will initially be made on contract basis for 1 to 2 years (with contract-end gratuity for a 2-year contract), renewable subject to good performance and mutual agreement.

The University only accepts and considers applications submitted online for the posts above via the CUHK career site. For more information and to apply online, please visit .