Job Description – Project Administrator (Office Fit-Out)
Position: Project Administrator
Department: Facilities / Projects
Reports to: Project Manager / Senior Project Manager / PM Head
Location: Taipei
Role Summary
The Project Administrator provides essential support to the project team in delivering office fit-out and workplace projects. The role focuses on administration, documentation, and coordination to ensure projects run efficiently. This is a great entry-to-mid level position for those developing toward full project management.
Key Responsibilities
- Maintain project documentation, including contracts, drawings, schedules, meeting minutes, and reports.
- Assist in preparing RFPs, collecting quotations, and organizing vendor documentation.
- Track project budgets, invoices, and payments, ensuring records are accurate and up to date.
- Schedule and coordinate project meetings, prepare agendas, and document action points.
- Support communication between internal teams, consultants, contractors, and suppliers.
- Monitor progress updates and assist PMs in preparing status reports for stakeholders.
- Handle logistics such as site access permits, deliveries, and equipment tracking.
- Assist with compliance requirements (safety documentation, permits, sustainability reporting).
- Provide general administrative support to project managers and the wider team.
Qualifications & Experience
- Bachelor's degree is a plus. (Business Administration, Project Management, Engineering, or related field).
- 1–3 years of work experience, ideally in construction, fit-out, facilities, or project coordination roles.
- Familiarity with project management software and Microsoft Office Suite.
- Strong organizational skills and attention to detail.
- Good communication skills in [local language] and English.
Competencies
- Highly organized and able to manage multiple tasks simultaneously.
- Team-oriented, with a service mindset toward supporting project delivery.
- Willing to learn project processes and develop technical understanding.
- Reliable, proactive, and detail-focused.
