Key Responsibilities
PMO Operations & Governance
- Support day-to-day PMO activities across multiple projects and workstreams.
- Assist in ensuring project teams follow established governance standards, reporting requirements, and internal processes.
- Coordinate project reviews, governance meetings, steering committee updates, and management reporting.
- Work closely with Project Managers, Delivery Leads, business stakeholders, and client teams on project-related activities.
- Maintain project documentation, action logs, decision records, and shared repositories to ensure information is complete and up to date.
Project Financial Tracking
- Support project financial tracking and reporting activities.
- Monitor project budgets, expenditure, committed costs, forecasts, and funding utilisation.
- Assist in identifying budget variances, cost trends, and potential financial issues.
- Support invoice verification, budget reconciliation, accruals, and other month-end financial activities.
- Assist with preparation of financial reports, dashboards, and management updates.
- Support Project Managers with budgeting, forecasting, funding requests, and project financial documentation.
- Coordinate with Finance, Procurement, vendors, and project teams on invoices, payments, and budget-related matters.
Project Tracking & Reporting
- Maintain project information across timelines, deliverables, risks, issues, dependencies, resources, and financials.
- Assist in preparing weekly and monthly project status reports.
- Track milestones, outstanding actions, risks, and issues and follow up with relevant stakeholders.
- Maintain PMO trackers, dashboards, and reporting tools.
- Support project governance reviews, audits, and compliance checks.
- Identify discrepancies in project data and help improve reporting processes.
Project Administration & Resource Support
- Support Project Managers with invoices, purchase requests, vendor payments, and timesheet tracking.
- Coordinate resource onboarding, offboarding, access requests, and project logistics.
- Maintain resource trackers, utilisation reports, leave plans, and workforce information.
- Organise project meetings, workshops, and stakeholder sessions.
- Prepare meeting minutes, record key decisions, and track action items through to closure.
- Maintain shared project folders and ensure documents are properly organised and version-controlled.
Requirements
- Experience in PMO, project coordination, project administration, business operations, finance operations, or programme support.
- Exposure to project budgeting, cost tracking, financial reporting, invoicing, or forecasting is preferred.
- Good proficiency in Microsoft Excel, including Pivot Tables, Lookups, data analysis, and reporting.
- Experience with Power BI, Jira, Confluence, MS Project, or other project/reporting tools would be advantageous.
- Strong organisational, analytical, and stakeholder-management skills.
- Good attention to detail and ability to manage multiple priorities.
- Comfortable working in a fast-paced project environment.
- Experience supporting technology, transformation, government, or public-sector projects would be advantageous.
Registration No.: R25156061
EA No.: 11C3373
