Operations Executive (Civil Engineer Support)

Job Purpose

To support the planning, maintenance, upgrading, and operational readiness of the healthcare facility's infrastructure and building systems, ensuring a safe, compliant, and conducive environment for patients, visitors, and staff.

Responsibilities

1. Facilities Maintenance and Operations

. Assist in the day-to-day management of building and infrastructure maintenance works.

. Conduct condition assessments of buildings, roads, drainage systems, and other infrastructure assets.

. Investigate building defects, water seepage, structural concerns, and infrastructure failures.

. Provide technical recommendations for repairs, upgrades, and replacement programmes.

2. Project Management

. Assist in the planning, coordination, and execution of infrastructure, renovation, upgrading, and asset enhancement projects within the healthcare facility.

. Support the development of project scopes, technical requirements and specifications, cost estimates, and project schedules.

. Participate in feasibility studies, site assessments, and technical evaluations for proposed projects.

. Coordinate project implementation activities to ensure completion within approved budget, timeline, and quality requirements.

. Track project milestones and prepare progress reports for management.

3. Contractor, Vendor, and Consultant Management

. Manage consultants, contractors, and service providers throughout the project lifecycle.

. Conduct regular project meetings and site inspections.

. Monitor contractor performance, quality of work, and compliance with project requirements.

. Resolve project issues, disputes, and technical challenges in a timely manner.

. Ensure proper testing, commissioning, and handover of completed projects.

4. Asset & Infrastructure Management

. Maintain records of building assets, infrastructure systems, and maintenance history.

. Assist in technical condition assessments and lifecycle planning of infrastructure assets.

. Support inventory management of maintenance materials and equipment.

. Update asset databases and maintenance management systems.

5. Regulatory Compliance & Safety

. Assist in ensuring compliance with relevant building regulations, fire safety requirements, and healthcare facility standards.

. Participate in workplace safety inspections and risk assessments.

. Support audits, inspections, and accreditation exercises.

6. Emergency Response Support

. Participate in facility emergency preparedness and business continuity activities.

. Assist in technical support and coordinating infrastructure-related emergency repairs and recovery works.

. Technical support for incident investigations involving building or infrastructure defects.

7. Administration

. Generate monthly reports on maintenance activities and project status.

. Any ad-hoc duties assigned

Requirements

. Degree in Civil, Mechanical, Electrical Engineering or relevant FM discipline.

. Fire Safety Manager, Safety Manager or Project Manager Certification or Greenmark Manager will be an added advantage.

. Proficiency in AutoCAD and Microsoft Office is required. Experience in MS Project, BIM (Revit/Navisworks), and facilities management systems (e.g. Maximo or equivalent) will be advantageous.

. Fresh Degree holder in Civil Engineering / minimum 8 years of experience for diploma holders.

. Possess strong analytical and organisational skills with the ability to work independently and willing to go the extra mile to reach challenging goals within very tight timelines.

. Possess good interpersonal skills.

. Good communication skills in both verbal and written.

. Ability to work collaboratively in a matrix team.

. Proficiency in MS Office (Excel and Powerpoint) is a must.

. Ability to work under pressure in a complex environment