Operation Executive/ Assistant Manager
Location: West - Jalan Tukang (Boon Lay)
Working Days: Mon - Fri (Would be required to support on weekends if needed - Shall be compensated with Off-In-Lieu)
Working Hours: 9am - 6pm (Can be flexi to 8-5pm / 830-530pm too)
Salary : $4000 - $5500
Reports to: Chief Executive Officer (CEO)
Job Overview:
Ensures smooth and efficient operations collaboration with HQ, staff, and vendors, and maintaining a safe, clean, and productive environment.
Job Description
1. Operations & HQ Coordination
- Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
- Support company operations by coordinating with relevant departments, vendors and external parties.
- Assist with arrangements for HQ delegates, including accommodation and local transportation.
2. Facilities & Workplace Management
- Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
- Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
- Monitor housekeeping, cleanliness and hygiene standards across the workplace.
3. Logistics & Supply Chain Coordination
- Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
- Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
- Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.
4. Regulatory & Compliance Management
- Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
- Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
- Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.
5. Safety & Operational Standards
- Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
- Promote good safety practices among employees, contractors and part-time workers.
- Ensure operational areas remain safe, clean and suitable for production activities.
6. Vendor & Workforce Coordination
- Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
- Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
- Monitor service quality and address operational issues with relevant vendors in a timely manner.
7. Administrative & Financial Support
- Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
- Maintain proper operational records, documentation and reports.
- Provide administrative and operational support to management as required.
8. Other Responsibilities
- Perform other duties as assigned from time to time.
Requirements:
- Minimum a Diploma in Business Administration, Business Management, Operations Management, Facilities Management, or a related discipline.
- Minimum 3 years of experience in managing factory, warehouse and administrative operations.
- Familiar with production, warehouse and admin operations.
- Knowledge of workplace safety practices related to office, production and warehouse operations.
Cheong Yeat Long | R25145358
The Supreme HR Advisory Pte Ltd | EA 14C7279
