Job Description
The Cooper Companies, Inc. (Cooper) is a public holding company traded on the NYSE (COO). Cooper is dedicated to being A Quality of Life Company, operating through two business units, CooperVision and CooperSurgical. CooperVision brings a refreshing perspective on vision care with a commitment to crafting a wide range of high-quality products for contact lens wearers and providing focused practitioner support. CooperSurgical focuses on supplying women's health clinicians with market-leading products and treatment options to improve the delivery of health care to women. Headquartered in Pleasanton, CA, Cooper has approximately 10,000 employees with products sold in over 100 countries.
The Asia-Pacific region for CooperVision has been growing rapidly and a strong contributor to the ongoing success of the global business. CooperVision Taiwan has 2 offices of a commercial sales and marketing operations and a distribution center with total headcount about 60. As CooperVision Taiwan continues to grow, there is a need for upgraded administrative support on the 2 office supervision.
The role of Office Supervisor & EA will provide administrative and light secretarial support for the GM of HKTW & SEA and local Taiwan GM while executing and managing the daily administration of the two CVI Taiwan offices in Taipei & New Taipei.
Responsibilities
Essential Functions & Accountabilities:
Office Administration (80%):
This role will manage the daily administration for both Taipei office and New Taipei office which will include:
- Liaising with the landlord on building management as needed;
- Oversee office cleanliness and hygiene, supervising cleaning vendor to ensure a professional and welcoming environment.
- Handle front desk and reception duties, including greeting visitors and managing incoming calls.
- Responsible for incoming and outgoing deliveries (including physical mail; couriers, vendors and suppliers);
- Managing the procurement of office and pantry supplies and other items as needed, including process purchase orders and payment requests.
- Manage office assets, including inventory checks for laptops, mobile phones, access cards, furniture and office fitting ; ensuring the all are operational and maintained;
- Provide basic on-site IT support and serve as the main point of contact for IT-related or equipment issues;
- Arrange for refreshment for meetings / office events.
- Ad-hoc duties related to the office and employee experience.
Executive Administrative Support (approx. 20%):
This role will provide administrative and light secretarial support for the GM of HKTW & SEA and local Taiwan GM (list can get amended in the future as business changes):
Administrative and light secretarial support will include:
- Booking calls and meetings, resolving calendar conflicts;
- Making travel arrangements and applying for travel visas;
- Prepare Concur expenses claims;
- Coordinating approvals / signatures for necessary documents;
- Any other miscellaneous administrative tasks such as printing reports or uploading documents into shared folders;
Qualifications
Must possess:
- A high level of proficiency in Word, PowerPoint and Excel;
- Verbal and written English language skills appropriate for business communication.
- Excellent time management, interpersonal, communication, organizational & coordination skills;
- The ability to work with both speed and accuracy;
- The ability to work independently using your own initiative;
- The ability to balance and prioritize multiple conflicting requirements;
Experience:
- At least 5 years of relevant experience in a fast-paced, multinational company.
- Prior experience managing the administration of an office would be an advantage.
Education:
- Bachelor Degree in business related studies.
About Us
CooperVision is a global leader in the contact lens industry, dedicated to helping improve the way people see every day. Achieving that goal takes the collaboration of team members with wide-ranging skills; from scientists and researchers, to manufacturing and operations experts, to sales and marketing professionals.
At CooperVision, our effort to improve lives begins with our employees. We are committed to developing people as a key global differentiator and our most important asset. We empower employees to succeed, rewarding great thinking and hard work with competitive pay, comprehensive benefits, and with a special focus on wellness. Our commitment to our core values and an employee-centric culture fuel a deeply engaged, high performing organization.
CooperVision employees pride themselves on being proactive, innovative, flexible and friendly. That's a strong reflection of our corporate cultureand part of the reason CooperVision may be a great workplace for you.
