Office Operations Specialist

At COP, we're here to unlock the full potential of offshore wind to power the world, and there's no time to waste.

As part of our team, you'll work on market-leading projects with some of the most experienced and passionate people in the industry. Together, we get stuff done and own the impact of our work, with respect and safety always at the core. Founded in 2015, we are the exclusive offshore wind development partner to Copenhagen Infrastructure Partners, the world's largest dedicated fund manager within greenfield energy investments.

So, if you are ready to go further than you ever imagined, we are eager to hear from you and encourage you to apply.

The Role

The Office Operations Specialist supports the overall office operations, ensuring a safe, efficient, and collaborative working environment. This role assists the Office Manager in administrative coordination, facility oversight, vendor management, and employee services. The Office Operations Specialist is a key contact point for internal stakeholders and external service providers, and may take charge of office operations in the absence of the Office Manager.

Your Key Responsibilities Will Include

Office Operations & Facility Management

• Support daily office operations to ensure smooth functioning of the workplace.
• Assist in space planning, seating allocation, meeting room coordination, and office layout arrangements.
• Oversee maintenance, office assets, equipment, pantry supplies, and utilities.
  
  

Administrative Support

• Coordinate courier services, mail distribution, and document handling.
• Support company events, meetings, workshops, Townhalls, and office functions.
• Manage and maintain administrative records, inventories, and digital filing systems.
  
  

Procurement & Vendor Management

• Support contract negotiation, purchasing, invoice processing, and vendor coordination.
• Liaise with suppliers (cleaning, facilities, office supplies, IT support*).
• Track service level, quality compliance, and cost efficiency.
  
  

Employee Services & Front Desk Support

• Provide general administrative support to employees; respond to office-related queries.
• Assist in onboarding/offboarding preparations (access cards, seating, welcome packs).
• Support external guests/visitors and reception services.
  
  

Compliance, Safety & Policies

• Ensure office standards comply with corporate policies and local regulations.
• Support emergency response planning, safety drills, and HSE awareness.
  
  

Substitute Responsibility

• Serve as acting Office Manager when required.
• Support cross-office collaboration and administrative alignment initiatives.
  
  

Work environment

• Office-based role with occasional interaction with contractors and vendors.
• May require occasional early/late coordination depending on operational needs.
  
  

Your Experience

• Bachelor's degree in Business Administration, Facilities Management, Safety Management, or related field.
• 3+ years of office administration, facilities, or operations experience preferred.
• Must hold valid safety-related certifications, including Fire Safety Manager Certification (Fire Warden Training).
• Hands-on experience supporting workplace safety initiatives (fire drills, emergency evacuation, safety inspections) is considered a strong advantage.
• Experience working in multinational or cross-functional environments is preferred.
• Strong interpersonal, coordination, and communication skills, with good written and spoken English and local language.
• Detail-oriented, proactive, and capable of multitasking.
• Problem-solving mindset; ability to handle unexpected situations calmly.
• Service-minded, collaborative, and professional, with high accountability, and the ability to work independently.
• Proficient in MS Office; familiarity with procurement tools and office systems.
  
  

What Is It Like To Work With Us

We are proud of the unique career opportunities we offer and have taken great care to build a culture that supports our ambitions. By joining us, you will:

• Be at the heart of the action – Work on projects that shape the future of our evolving industry, collaborating with industry leaders and influencing change on a global scale.
• Be encouraged to be brave – Move at pace, make bold decisions, and drive the energy transition forward.
• Be trusted to thrive – Work with autonomy in a diverse, respectful, and empowering environment where contributions are valued and your growth matters.
  
  

What You Can Expect

• Competitive salary and benefits package adapted to market.
• Flexibility and autonomy – The freedom to shape your workday to balance professional and personal commitments.
• Career growth and development – Learn from industry leaders, take ownership of your career path, and be exposed to the full offshore wind project lifecycle.
• International exposure – Work across multiple markets, engage with global stakeholders, and build an international network of industry leaders.
• Global and inclusive culture – Join an international team where diverse perspectives are valued, and collaboration is at the heart of everything we do.
  
  

We kindly ask that all applications be submitted in English, as only applications in English will be considered.

We will conduct ongoing interviews; therefore, early application is encouraged. As a part of our commitment to creating a diverse, inclusive and equitable recruitment process, we request that you do not include a personal photo on your CV.

If you have any questions concerning this position, please contact [Confidential Information] . We will handle your information with confidentiality and handle all personal data in accordance with our Privacy Notice.

Please Note

We unfortunately are not considering staffing agency inquiries or submissions for open opportunities for our team. We appreciate your respect for our current approach and if future opportunities arise where we require external assistance, we will reach out to selected agencies directly.

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