Office Manager

Job Description

Position Overview
The Office Manager is responsible for overseeing the day-to-day operations and administrative functions of the office while ensuring compliance with Environment, Health, and Safety (EHS) standards. This role focuses on fostering an efficient and safe workplace, managing vendor relationships, and supporting a positive office culture.

Key Responsibilities

• Office Operations:Oversee and manage office facilities, ensuring they are maintained to a high standard. Coordinate space planning, vendor management, and procurement of office supplies.
• EHS Compliance:Ensure compliance with local workplace health, safety, and environmental regulations. Implement office ergonomics programs, health and safety initiatives, and risk assessments.
• Emergency Preparedness:Support the development and maintenance of Emergency Response Plans (ERP) and ensure readiness for crisis management.
• Incident Management:Coordinate incident reporting and investigation processes in line with organizational and regulatory guidelines.
• Vendor & Contract Management:Manage vendor and supplier relationships, including contract negotiation, performance monitoring, and service delivery assurance.
• Collaboration & Support:Work with HR, IT, and other departments to create a positive and employee-friendly workplace. Support office culture and engagement programs.
• Administrative Oversight:Handle budgeting, expense management, and administrative tasks related to office and facilities management.
• EHS Culture Promotion:Drive awareness and training programs to promote a culture of health, safety, and environmental responsibility within the organization.

Required Qualifications & Experience

• Bachelor's degree in business administration, office management, or related fields is desirable.
• At least 5 years of experience in office management, facilities coordination, or related administrative and EHS roles.
• Solid understanding of workplace health, safety, and environmental regulations.
• Experience in implementing EHS policies, procedures, and risk management plans.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills for stakeholder and team management.
• Proficiency in Microsoft Office and familiarity with office management or EHS tools.