About us:
At Exein, our mission is to build the world's first ecosystem for IoT device security, ensuring all types of devices are secure globally. Our dynamic team is passionate about data, machine learning, open source, and firmware. We constantly work to secure millions of devices, making daily life safer for everyone. Our unique products empower developers to secure their IoT devices with cutting-edge technology in an easy and frictionless way. We are an international scale-up, with distributed teams across Europe, Taipei, and the United States, and we are expanding our presence into the APAC market.
Job Overview:
We are looking for a proactive and highly organized Office Manager & Back Office Administrator to support daily operations in our soon-to-open office in Taipei.
This role will be pivotal in building efficient office operations from the ground up, supporting a fast-growing team and acting as a key point of reference for administrative, organizational, and operational activities. The position will work closely with international stakeholders and will support the company's rapid expansion, including the upcoming growth of our team in Taipei.
The position combines back-office, administrative, and office coordination responsibilities and contributes to building efficient internal processes across a geographically distributed organization.
The ideal candidate thrives in dynamic environments, enjoys wearing multiple hats, and is comfortable supporting both local and international teams in a high-growth, tech-driven context.
Responsibilities:
- Manage and process administrative and back-office documentation, including filing, data entry, record management, and internal reporting
- Provide administrative and operational support by monitoring internal processes, managing orders, suppliers, and internal workflows
- Support the preparation of reports and company documentation upon request from the leadership team
- Ensure quality control and compliance by verifying that procedures, data, and documents meet company policies and regulatory standards
- Support accounting activities, including issuing and recording invoices, managing expense reports, and liaising with external accountants and auditors
- Coordinate with the HR department on administrative matters related to employees and external collaborators
- Oversee the daily management of the office, including front desk activities, welcoming clients and candidates, and managing visitor registration
- Organize and book business travel, meetings, and company events, and provide general secretarial support such as calendar management
- Manage office supplies, snacks, and company materials, ensuring common areas are well maintained and properly organized
Requirements:
- Previous experience in office management, back office, or administrative roles, preferably in fast-growing or international environments
- Solid knowledge of administrative processes, documentation management, and internal workflows
- Basic understanding of accounting activities (invoicing, expense reports) and experience liaising with external accountants or auditors
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a dynamic environment
- Proactive, reliable, and hands-on attitude, with a problem-solving mindset
- Ability to work independently while collaborating effectively with local and international teams
- English fluent and Mandarin mothertongue
- Proficiency with common office tools (Google Workspace, Microsoft Office or equivalent)
Why Join Us
- Be part of a fast-growing international scale-up in the cybersecurity sector, shaping the growth and operations of our global organization.
- Work in a dynamic, collaborative environment with teams distributed across Europe, Taipei, and the USA, gaining exposure to diverse cultures and ways of working.
- Play a key role in building and optimizing office operations from the ground up, with real impact on processes, workflows, and team experience.
- Enjoy a flexible and innovative work culture that values initiative, proactivity, and professional growth.
- Opportunity to support cross-regional projects and expand your skillset in administration, office management, and operations within a tech-driven environment.
Salary range:
500K-700K TWD
Exein is committed to creating an inclusive workplace. We evaluate all applications fairly regardless of gender, age, ethnicity, background, or orientation.
