Overall Role
Manages schedules, arranges assignments, prepares action plans, analyses risks/opportunities, gathers necessary resources and communicates progress to team members. The ultimate goal is ensuring the projects of a company are completed within the restraints of time, quality, and budget.
Duties & Responsibilities
- Assist and coordinate project activities such as scheduling, document control and recording minutes of meetings
- Produce monthly reports, and other project status reports
- Assist in cash flow reports and forecasting
- Analyse project data / provide KPI metrics
- Scheduling routine meetings and recording decisions (e.g., next steps, assigned tasks etc.)
- Breaking complex projects into simpler tasks and setting goals and timeframes
- Creating and updating workflows
- Measuring and reporting on the project performance
- Acting as the contact point for all project participants
- Monitoring progress of the project and also addressing potential issues
- Coordinating quality controls for ensuring the deliverables meet client demands
- Retrieving necessary information such as related case studies and client/user requirements
- Tracking expenses and predicting future costs
- Conducting risk analyses
- Preparing and providing documentation to key stakeholders and internal teams
- Ordering resources (e.g., software and equipment)
Requirements & Core Competence
- Must be able to work in a fast-track environment
- Minimum 3-5 years experience with experience of project management preferably in a technical engineering or project environment
- Excellent organisation skills and attention to detail
- Excellent communication, presentation and reporting skills
- Fluent in written and spoken English
- Additional certification (e.g., PMP/PRINCE2) is a plus
- Prior experience as a Project Coordinator, Project Administrator or a similar role
- Experience with project management software such as Smartsheet, Trello, Google workspace, and MS Project
- Experience with technical documentation, flowcharts, and schedules
- Strong multitasking skills with the ability to prioritise tasks
- Problem-solving skills with a keen eye for details
- Exceptional time-management and organisational skills
- Strong verbal as well as written communication skills
Employee Specifications
- Passion for quality has an eye for detail to make sure the best delivery of services
- Self-motivated; confident & energetic
- Ability to work across multiple, matrix reporting environments and priorities activities accordingly
- Ability to effectively deal with stressful situations
- Flexible able to adapt to rapidly changing situations
- Strongly goal-oriented able to focus on meeting all performance targets
- Is a team player able to cooperate and work well with others to meet targets
- Proven ability to initiate and follow through with improvement initiatives
- Exhibits honesty & trustworthiness
- Open to new ideas & willing to challenge status quo
