Our client is a leading global technology company looking for an experienced Administrative Business Partner to provide high-level administrative and operational support to executives, teams, and site leadership.
This is a fix term contract role ending on 28 May 2027.
Responsibilities
- Manage complex calendars, scheduling, meetings, and competing priorities across multiple time zones.
- Coordinate executive and team travel, including itineraries, visas, expenses, and urgent travel requests.
- Organize internal and external meetings, off-sites, events, and site activities, managing logistics, vendors, budgets, and materials.
- Support office space planning, moves, and workplace-related requests in partnership with internal teams.
- Manage expenses, invoices, purchase orders, and basic budget-related activities.
- Support site culture, employee engagement, communications, and community initiatives.
- Contribute to administrative projects and process improvements, taking ownership of small to medium-sized projects from planning through execution.
- Handle confidential and sensitive information with a high level of discretion.
- Build strong relationships with executives, employees, internal stakeholders, and external vendors.
Requirements
- 2-3 years of experience in an Executive Assistant, Personal Assistant, or similar role.
- Strong experience in calendar, travel, meeting, event, and expense management.
- Proficiency with Google Workspace, particularly Gmail and Google Docs.
- Strong organizational, prioritization, and problem-solving abilities.
- Demonstrated ability to work independently, exercise sound judgment, and manage confidential information.
- Strong stakeholder management and relationship-building skills.
