Job Summary
Manage comprehensive HR functions including recruitment, payroll, employee relations, compliance, and training to support organizational growth and operational excellence in a project-based environment.
Responsibilities
- Lead end-to-end recruitment processes including job advertisement creation, candidate screening, interview coordination, and employment offer preparation to secure qualified talent.
- Coordinate pre-employment documentation, onboarding, orientation, and deployment to ensure smooth new hire integration.
- Maintain recruitment records and collaborate with departments and project teams to monitor and fulfill manpower requirements.
- Prepare and manage HR correspondence such as employment contracts, confirmation letters, salary adjustments, transfers, resignations, and termination documents.
- Maintain accurate employee records, personnel files, leave records, and HR databases to support HR operations and compliance.
- Manage employee lifecycle events including confirmations, transfers, promotions, salary adjustments, resignations, and terminations with accuracy and confidentiality.
- Administer employee insurance, medical benefits, and work injury claims to support employee welfare.
- Execute end-to-end monthly payroll processing by verifying salary components, overtime, allowances, bonuses, deductions, and leave adjustments to ensure timely and accurate salary payments.
- Review attendance records, timesheets, overtime submissions, and leave data before payroll finalization to maintain payroll accuracy.
- Prepare and submit monthly CPF contributions and statutory payments within deadlines to ensure regulatory compliance.
- Address employee payroll inquiries and resolve discrepancies promptly to maintain trust and transparency.
- Maintain confidentiality and accuracy of payroll records and employee compensation information.
- Support annual tax reporting by preparing and submitting IR8A and other IRAS-required documents.
- Coordinate tax clearance (IR21) for foreign employees as applicable to comply with tax regulations.
- Generate monthly payroll reports, payroll reconciliations, and related financial reports for Finance and Management review.
- Respond to employee HR-related inquiries and provide clear guidance on company policies and employment matters.
- Assist in managing employee grievances, disciplinary actions, misconduct cases, and workplace issues to maintain a positive work environment.
- Support preparation of warning letters, incident reports, and other employee relations documentation as needed.
- Coordinate employee training programs, mandatory courses, certification renewals, and license management to ensure workforce competency.
- Maintain training records and monitor certification validity and expiry to ensure compliance with regulatory and company standards.
- Liaise with training providers and internal departments to arrange and facilitate training sessions.
- Ensure HR practices comply with the Singapore Employment Act, Ministry of Manpower regulations, CPF, and foreign manpower requirements to uphold legal standards.
- Support compliance efforts related to foreign manpower, workplace injury, fair employment practices, and statutory obligations.
- Assist with HR audits and prepare documentation for government agencies, auditors, clients, and management as required.
- Contribute to the development, review, and implementation of HR policies, procedures, and employee guidelines to enhance HR effectiveness.
- Prepare HR reports, manpower statistics, and management reports to support data-driven decision-making.
- Participate in HR projects and process improvement initiatives to drive operational excellence.
- Perform additional HR and administrative duties as assigned by management to support organizational needs.
Preferred competencies and qualifications
- Hands-on experience with Work Permit and S Pass administration.
- Diploma or Degree in Human Resource Management, Business Administration, or related discipline.
- Minimum 3-5 years of HR Generalist experience, preferably in construction, engineering, M&E, manufacturing, or project-based environments.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Strong organizational skills to manage multiple priorities and deadlines effectively.
- Good interpersonal and communication skills to collaborate with employees at all levels.
- Meticulous and responsible approach to handling confidential information professionally.
- Ability to work independently in a fast-paced environment.
