Job Responsibilities
- Provide general administrative support to the HR department and assist with daily HR administrative activities.
- Maintain and update employee records, documents, attendance, and timesheet records.
- Assist with attendance and timesheet checking, verification, and computation.
- Follow up with employees and departments on attendance and timesheet discrepancies.
- Maintain proper filing and records of attendance, timesheets, employee documents, and other HR-related records.
- Coordinate training arrangements, including course registration, scheduling, attendance, and related documentation.
- Assist with training administration, including maintaining training records, certificates, and course documents.
- Assist with preparing letters, forms, reports, and other HR-related documents as instructed.
- Perform data entry and maintain accurate employee and administrative information.
- Assist with scanning, printing, photocopying, document preparation, and filing.
- Support the HR team with daily operational coordination and administrative matters.
- Coordinate and follow up with employees and other departments on administrative matters.
- Provide administrative support for HR activities and ensure documents and records are properly maintained.
- Assist with any other ad-hoc administrative and coordination duties assigned by the HR Manager.
Requirements
- ITE / Nitec / Higher Nitec or equivalent qualification.
- Prior administrative experience is preferred.
- Good organizational, coordination, and administrative skills.
- Basic knowledge of Microsoft Word and Excel.
- Comfortable working with attendance, timesheet, and numerical records.
- Good attention to detail and accuracy in handling documents and data.
- Responsible, organized, and able to manage multiple administrative tasks.
- Good communication and interpersonal skills.
- Able to work independently and work well with employees and different departments.
ITE / Nitec / Higher Nitec graduates are welcome to apply.
