Finance and Administration Executive

Applications are invited for appointment as Finance and Administration Executive (at the rank of Executive Officer) in the Campus Services Office (Ref.:533259), to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal.

The Campus Services Office (CSO) is seeking a high-calibre individual to join the team as Finance and Administration Executive. The CSO is a newly established unit to unify the management of various service entities, including catering services, on-campus business outlets, postgraduate residences, and future operations of guest accommodations and staff quarters. The aims are fostering a service-oriented culture, improving operational efficiency, and ensuring the long-term financial sustainability of these units by taking a more dynamic business approach.

Qualifications and Qualities

• Applicants should possess a Bachelor's degree preferably in Business Administration, Accounting, or related disciplines
• Not less than 5 years of proven work experience as an office manager or in a similar administrative role, preferably gained at universities, government, NGOs and/or research centres/institutes
• Substantial experience in handling administrative and financial matters
• Self-motivation and strong analytical, organizational abilities, multitasking, problem-solving, communication and interpersonal skills
• Excellent communication skills in English, Mandarin and Cantonese
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and
• Ability to work independently and as a team in a fast-paced environment

Detailed Responsibilities

• Develop, review and execute operational and administration guidelines and documents, implement and improve office policies and procedures for efficiency
• Manage procurement of office supplies and equipment, oversee office repair, maintenance and renovation work, monitor computer services and software applications
• Handle full set of accounts, prepare monthly and annual management reports, liaise with auditors for annual audit and external parties for operational and financial issues
• Provide finance and procurement functions including monitoring budgets and expenses, daily accounting and cash management, procurement of goods and services
• Liaise with the University community, external parties and professionals to connect with resources useful for providing administrative and financial services, including proposal and budget review for management
• Lead the setting up of the new office including renovation, office supplies, brand new website (and/or social media) and system set up
• Handle full-spectrum of human resources functions, including recruitment and onboarding of new employees
• Prepare and organize documents, reports, and presentations and
• Participate in ad-hoc projects and duties, as assigned by the Director

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary.

How to Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until October 20, 2025, or until the post is filled, whichever is earlier. Those who have responded to the previous advertisement (Ref.: 532651) need not re-apply.

Those who have responded to the previous advertisement (Ref.: 532651) need not re-apply.