Finance and Administration Assistant

Responsibilities:

·      Provide general office administrative support to ensure smooth daily operations 負責一般辦公室行政工作,確保日常運作順暢

·      Handle office supplies management, inventory check and replenishment 管理辦公室用品、庫存檢查及補充

·      Coordinate repair and maintenance services (e.g., printer issues, lighting, air‑conditioning, plumbing) 安排維修及保養服務(如:打印機故障、燈管更換、空調及水喉維修)

·      Manage courier, mail handling and document filing; deliver documents when required 處理速遞、郵件及文件存檔,並按需要外出交遞文件

·      Liaise with vendors, contractors and building management 與供應商、承辦商及大廈管理處聯絡

·      Assist in vendor sourcing and quotation comparison when required (e.g., office machines, IT repairs,

network services, forklift batteries, hotels, temporary meeting rooms, office rental, health check

services, insurance, etc.) 如有需求,協助尋找廠商及詢價(如:事務機、電腦維修、網路服務、堆高機電池、飯店、臨時會議 室、辦公室租賃、健檢、投保等)

·      Handle basic bookkeeping and input all domestic costs into the accounting system, including voucher filing 負責國內的所有成本入帳、會計系統資料輸入及傳票歸檔

·      Prepare payment vouchers, invoices and reimbursement documents 處理付款憑證、發票及報銷文件

·      Assist in bank‑related tasks such as depositing cheques or preparing bank‑in slips 協助銀行臨櫃作業,如存票、準備入數紙

·      Handle in‑person bank transactions such as petty cash replenishment, tax payments, labor/health insurance payments, etc. 臨櫃辦理公司銀行業務,如零用金撥補、繳稅、勞健保費繳納等

·      Support weekly and month‑end payment processes; maintain payment schedules; handle monthly RA and invoice reconciliation, invoice re‑issuance and credit note issuance 協助週付款及月結付款,維護未付款項;處理每月 RA 與發票對帳、補開發票及折讓開立立、及其他財務支援工作

·      Manage petty cash and perform replenishment 負責零用金管理及撥補

·      Performs any other ad-hoc finance related tasks as per instruction of the manager. 按經理指示處理其他臨時性的財務相關工作。

Requirements:

·   At least 1 year of administrative and finance experience is preferred 具備最少 1 年行政及財務相關工作經驗者優先

·   Attention to details, energetic, enthusiasm and self-motivated  注重細節、精力充沛、具熱誠及自我激勵

·  Excellent communication skills in English and Chinese; any additional language is a plus 具備優秀的英語及中文溝通能力;懂其他語言者更佳。