Job Title
Facilities Coordinator cum Receptionist
Job Description Summary
Job Description
This position will support the Facility Manager in managing the facilities as well as being the first point of contact for all visitors and internal staff.
Scope Of Work
- Coordinate the facilities management service, which encompasses hard and soft services following environmental safety guidelines.
- Participation in any Team Meeting and co-ordination of minutes
- Deliver on going performance and compliance reporting to all stakeholders, following contract and corporate obligations in conjunction with the site / sub regional lead.
- Raise work orders, adjust maintenance schedules and sign off work permits to optimize and maintain the work schedule.
- Deliver services and activities in line with budget and reporting requirements
- Coordinate site operations to ensure continuity of FM services with minimum disruption to the clients business operations
- Coordination of monthly reports
- Comply with our company&aposs systems.
- Greet external visitor and internal staff with high degree of professionalism and courtesy
- Answering incoming call and receiving incoming mails
- Sort and distribute all incoming mail and overnight packages
- Handle walk-in enquiries, guest wireless assistance and visitor pass
- Act as administrator for conference rooms throughout the portfolio
- Ensure conference rooms are cleaned on a regularly scheduled basis
- Assist with catering setups, event planner and ordering, as required
- Manage postage, local/ foreign courier in and out.
- Inventory and stocking of office and tea point supplies, where applicable
- Maintain up-to-date Emergency contract information list with work, home and cell numbers
- Facilitate supply of office stationery, pantry supplies, stock medicine cabinets and etc.
INCO: Cushman & Wakefield
