Accounts Receivable (AR)
- Manage monthly billing and invoicing for the assigned portfolio of entities using Yardi Property Management System (Yardi PMS).
- Administer direct debit arrangements and ensure timely tenant collections.
- Monitor daily incoming receipts and perform accurate tenant account reconciliations.
- Prepare and issue Statements of Accounts to errant tenants and conduct structured follow-ups via email and telephone.
- Prepare and issue Letters of Demand and Notices of Re-Entry in accordance with internal escalation protocols.
- Proactively track tenancy arrears and collaborate closely with Asset and Property Management teams to resolve issues.
- Prepare AR ageing and collections reports for internal and management reporting.
- Maintain accurate, complete, and up-to-date AR records within Yardi PMS.
- Support in cashflow monitoring and forecasting by proactively identifying and highlighting collection risks or potential timing gaps.
- Liaise with external auditors on billing and AR-related queries.
- Identify billing and AR process gaps, as well as contribute to procedural enhancements and control improvements.
- Perform other ad-hoc assignments as assigned.
Accounts Payable (AP)
- Ensure accurate and timely recording of vendor invoices into Yardi PMS for assigned entities
- Review invoices for proper approval in accordance with the Authority Matrix.
- Apply correct expense recognition in line with accounting standards and tax requirements.
- Prepare vendor payment runs and obtain required authorisations via online banking platforms.
- Reconcile vendor statements and resolve discrepancies or outstanding balances.
- Prepare AP reports for management and operational tracking.
- Maintain accurate and complete AP records in Yardi PMS.
- Support in cashflow monitoring and forecasting, with specific focus on payment timing andupcoming obligations
- Prepare and file quarterly GST returns with supporting schedules.
- Liaise with auditors on expenses and AP-related queries.
- Identify AP process gaps, as well as contribute to procedural enhancements and control improvements.
- Perform other ad-hoc assignments as assigned.
Reporting, Systems & Continuous Improvement
- Assist in management reporting and financial analysis, as required.
- Support finance systems and automation initiatives (e.g. dashboards, reporting tools and system connectors).
- Contribute to documentation and adherence to standard operating procedures (SOPs) for AR and AP.
- Perform ad-hoc finance assignments within the assigned portfolio, as directed by the Manager, FinOps and Management.
Job Requirements
- Bachelor's Degree in Finance, Accounting, or related discipline.
- Minimum 3 years of experience in AR, AP, or general accounting.
- Experience managing multiple legal entities or portfolios preferred.
- Experience with ERP systems with hands-on operational experience with Yardi PMS is highly desirable.
- Strong understanding of operational accounting processes.
- High attention to detail and accuracy.
- Proficient in Microsoft Excel.
- Able to work independently within a defined scope of responsibility.
- Strong communication and coordination skills with internal stakeholders.
- Process-driven mindset with an emphasis on control and efficiency.
