Executive Assistant (University, Supporting VP) ESY

Administrative Support

. Assist with scheduling meetings and managing calendars. Assist in the planning and coordination of meetings, events, workshops, and visits.

. Coordinate meeting logistics, including room bookings and meeting arrangements.

. Prepare and format simple correspondence, reports, presentations, and meeting materials.

. Monitor shared mailboxes and assist in responding to routine enquiries.

. Support the preparation of meeting agendas, minutes, and follow-up action items.

. Serve as a point of contact, representing the leader with professionalism and tact.

Office and Operational Support

. Liaise with internal departments and external vendors on administrative matters.

. Maintain inventory of office stationery, pantry supplies, and other office essentials.

. Coordinate procurement and replenishment of office and pantry supplies.

. Ensure meeting rooms and common office areas are adequately prepared for meetings and visitors.

. Support general office administration and ad hoc projects as assigned

Requirements

. Diploma or Degree in any discipline.

. Prior administrative or office support experience will be advantageous.

. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Interested candidates, please email your resume to [Confidential Information]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted