Executive Assistant (at the rank of Clerk II)

Executive Assistant (at the rank of Clerk II) in the Centre for PanorOmic Sciences (CPOS) (Ref.:536118) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

About Us

Centre for PanorOmic Sciences (CPOS) is an academic research-support centre embracing multi-omics and big data biomedical research under LKS Faculty of Medicine. CPOS core laboratories host state-of-the-art omics technology platforms with sophisticated equipment supported by our over 75 dedicated and trained members. Welcome to visit us to explore more.

The Role

• Assistwith daily office operations, including procurement, payments, reimbursements, and invoicing
• Manage accounts receivable, including tracking payments and following up on outstanding invoices
• Manage and maintain databases, ensuring accuracy and consistency, and prepare monthly reports for analysis
• Serve as a key liaison, addressing service and payment enquiries from internal and external parties
• Provide excellent customer service and support through effective written and verbal communication
• Support events, activities, and social media administration
• Perform various clerical and administrative tasks, such as filing, data entry, and correspondence management
• Carry out other duties as assigned

Qualifications and Qualities

• Bachelor's Degree
• At least 2 years of administrative experience, including at least 1 year of experience in a tertiary institution
• Preferably hands-on experience with financial management or ERP systems in local academic institutions
• Proficiency in advanced IT applications, including MS Office, with a strong focus on Excel, and practical experience with graphic design, image editing, and video production software
• Good command of spoken and written Chinese and English
• Good organizational and interpersonal skills
• Strong sense of responsibility, a fast learner, highly motivated and attentive to details
• A good team player with the ability to work independently

Shortlisted candidates will be invited to attend an interview.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online applications for the above post. Applicants should apply online at the University's careers site () and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until May 29, 2026, or until the post is filled, whichever is earlier.