COO Executive Assistant

We are looking for a high-caliber professional who wants more than a back-office role. This position sits at the center of our operations, working directly with senior leadership to drive cross-functional projects, strengthen counterparty relationships, and contribute to how the firm grows and runs more effectively. The right candidate will take initiative, coordinate across teams, and bring both precision and judgment to every task. If you are someone who thrives on responsibility and wants to build a career at the heart of a fast-moving, international asset management firm, we want to hear from you.

Responsibilities

• Act as the primary liaison between the COO and external counterparties, including prime brokers, custodians, fund administrators, auditors, and banks

• Support regulatory, compliance, and reporting-related operational tasks as needed

• Utilize AI tools and digital solutions to improve workflow efficiency, document handling, and data analysis

• Assist in trade flow monitoring, settlement follow-ups, and exception handling with brokers and internal teams

• Participate in process improvement initiatives to enhance accuracy, efficiency, and transparency

• Provide general support to the COO on daily operational matters and cross-functional projects

What You Will Gain

• Direct access to senior leadership and real decision-making. Not a support role, but a seat at the table

• Comprehensive understanding of middle-office and operational infrastructure in asset management

• Hands-on experience managing relationships with top-tier global financial institutions

• Ownership of cross-functional projects with firm-wide impact, from process improvement to cost efficiency initiatives

• A fast track for high performers: this role is designed to grow with you

Qualifications

• 3–5 years of experience in operations, fund admin, custody, brokerage, auditing, or related financial fields

• Solid understanding of financial products, including derivatives (equities, futures, options, FX, etc.)

• Comfortable adopting AI-powered tools (e.g. ChatGPT, Copilot, or similar) to streamline workflows and improve output quality

• Strong communication skills and ability to manage multiple counterparties simultaneously

• Highly organized, detail-oriented, and proactive in problem-solving

• Fluent in English and Mandarin

• Ability to thrive under time-sensitive environments with multiple stakeholders