Description and Requirements
Provide administrative and clerical support to the Company Secretarial Team for a listed company.
Company Secretarial & Compliance Support
- Assist in the preparation and filing of company secretarial documents (e.g., board resolutions, annual returns, statutory forms) with relevant authorities.
- Arrange and coordinate logistics for board, committee, and shareholders meetings, including venue booking, preparation of meeting packs, and managing attendee arrangements.
- Support the preparation of annual reports, interim reports, announcements, circulars, and other regulatory disclosures.
Administrative & Clerical Duties
- Manage schedules, appointments, and travel arrangements for the Company Secretarial Team.
- Plan and coordinate office events, team meetings, and corporate activities.
- Develop, implement, and maintain organized physical and electronic filing systems for company records and statutory documents.
- Draft correspondence, compile data, and prepare expense and statistical reports as required.
General Support
- Act as a liaison between the Company Secretarial Team, internal departments, external regulators, and professional advisors.
- Perform ad-hoc duties and support special projects as assigned by the senior.
- Occasional travel may be required.
Qualifications & Experience
- Diploma or above in Business Administration, Corporate Governance, Legal Studies, or a related field.
- Prior experience in a company secretarial, legal, or compliance role within a listed company or professional firm is advantageous.
- Fresh graduates with relevant academic backgrounds are welcome to apply.
Requirement
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with Chinese word processing and bilingual document formatting.
- Knowledge of company secretarial software (e.g., Blueprint, Diligent) is a plus.
- Excellent command of written and spoken English and Chinese (Mandarin/Cantonese as required).
- Immediate availability is highly preferred.
