Comlink+ Programme Executive

JOB DESCRIPTION

PROGRAMME EXECUTIVE

1. Reporting Officer

You will report to the Programme Lead for all matters relevant to this role.

2. Duties

Academic Coaching Executive

i) Programme Administration:

. Collate and maintain consent, enrolment and other required programme documentation.

. Provide administrative and logistical support for ACP sessions, workshops, activities, meetings and training.

. Manage registration, attendance, reminders, venue arrangements, materials and other administrative requirements for programme activities.

. Coordinate administrative arrangements for meetings, briefings and training.

. Prepare meeting minutes and follow up on administrative action items.

. Support procurement, quotations, claims, invoices and programme expenditure documentation.

. Maintain proper filing and organisation of programme records and resources.

. Support administrative coordination with programme partners and stakeholders where required.

. Provide on-site administrative and logistical support for programme activities where required.

ii) Data & Programme Monitoring:

. Maintain accurate and updated programme databases, trackers and dashboards based on requirements determined by the Programme Lead.

. Collate and maintain participant, attendance, engagement, assessment and programme activity data.

. Track completion of required programme documentation, assessments, surveys and feedback.

. Identify missing, incomplete or inconsistent data and follow up for rectification.

. Prepare data summaries, tables, charts and simple dashboards to support programme monitoring and reporting.

. Collate information required for management, stakeholder and funder reporting.

. Prepare regular programme statistics and administrative reports as required.

. Highlight outstanding documentation, data gaps and administrative matters requiring attention to the Programme Lead.

iii) Communications:

. Develop digital and print materials for programme communication, outreach and activities.

. Create and adapt EDMs, presentation slides, workshop resources and other materials using Canva and digital tools.

. Support basic photography, videography and editing for programme documentation and publicity.

. Create digital forms, QR codes and registration links to support programme administration and communication.

3. Essential Skills

. Proficient in Microsoft Office and Google Workspace, including Excel/Sheets, PowerPoint/Slides, Word/Docs and Forms.

. Competent in data management and analysis, including maintaining trackers, organising data and preparing simple dashboards and reports.

. Able to use digital and collaboration tools for programme administration, registration, file management and communications.

. Comfortable learning and using new digital systems and productivity tools as required.