Headquartered at Fitzwilliam 28, Dublin 2, Ireland, SMBC Aviation Capital is the leading global aviation finance platform, with an owned, managed and committed fleet of approximately 1700 aircraft. The company focuses on the most technologically advanced, fuel efficient and narrowbody aircraft types, providing customers across the globe with the aircraft they need to successfully grow their businesses. Established in 2001, the company was acquired in 2012 by a consortium comprised of two of Japan's biggest companies SMFG and Sumitomo Corporation.
Team & Role Overview
This role reports into the SVP Property, Facilities and Business Support with dotted line into Singapore Management Team. As Business Support, you will assume responsibility for a wide range of administrative matters within SMBC AC's Singapore office. The role provides opportunities to work with colleagues across the business and jurisdictions, and maintain relationships with external vendors.
Core Responsibilities
Event Management
- Collaborate with teams to understand the requirements of the events and organise accordingly
- Arrangement of events and entertainment as required by the Manager/Team
- Provide support to any events, conferences or other meetings or entertainment
Diary, Travel, and Meeting Management – for Singapore Leadership Team
- On-going support as required in the proactive management of diaries
- On-going support as required for travel bookings and itinerary management
- Administration of expenses claims as required
- Management and acting as the central control for all travel visa applications and passport renewals for business travel
- Meeting arrangements - preparation of agendas, supporting documentation, scheduling and arranging conference calls, catering and meeting room bookings
- Ensuring all video/audio conference meetings are set-up in advance of meeting and liaising with IT for any technical issues for your teams
- Maintaining records and files of all meetings, travel, etc. as required
General Administration – for the Singapore Office (as appropriate)
- Support any general administrative duties required (including filing, scanning, printing, binding etc.)
- Assisting with any other general administration as required/assigned
- Handling incoming and outgoing mail – and direct as appropriate
- Managing office services and relationships with vendors, service providers, and serviced office, ensuring that all items are invoiced and payment arranged with AP
- Welcoming visitors and provide support
- Answering and responding to phone calls, communicate messages and information to relevant colleagues
- Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
- Maintaining the office condition and arrange necessary repairs
- Maintaining a safe, secure, and pleasant work environment
- Coordinating with IT department on all office equipment
- Coordinate office staff activities to ensure maximum efficiency
- Ongoing communication/interaction with Dublin office and HK/Singapore as needed
Qualifications & Experience
- 3+ years experience in general office administration in a fast-paced corporate environment
- Ability to coordinate travel, events and conferences
- Good ability to manage multiple demands and work with a high level of organisation
- Proven MS Office skills
- Strong communication skills and the ability to work with colleagues locally and across global jurisdictions
Critical behaviours
These embody our culture and are central to how we work together at SMBC Aviation Capital:
- Respect: Two-way communication: listen intently, give quieter voices a platform and be conscious of tone. Respect people's time and be flexible in accommodating others.
- Trust: Create a psychologically safe space. Do what you say you will do, when you say you will do it. Be honest, communicate openly and be respectful of each other's needs.
- Integrity: Always do what is right including when no one is watching; treat people with respect and kindness; be self-aware, compassionate and embrace diversity.
- Connect: Collaborate to unleash the full potential of our diverse talent. Respect each other's expertise and perspective and welcome challenge. Foster an inclusive and fun environment where accomplishments are recognised and take pride in winning together.
- Adapt: Be brave and curious – anticipate the future and be proactive. Have a why not attitude, learn from previous experiences. Call out bureaucracy when it is evident in a process or way of working. Be agile to meet and exceed our customers needs. Demonstrate resilience and support each other.
- Achieve: Take accountability and ownership to deliver results, be ambitious and take pride in everything we do. Set each other up for success and share insights. Do what it takes to drive positive change and seek opportunities to innovate and grow our business and people.
Take your career to new heights – come join us at SMBC Aviation Capital
We are a fast paced, growing business with a focus on excellence where a world of opportunity awaits candidates with the right attitude and ambition.
Through the SMBC Aviation Capital People Commitment we offer a comprehensive suite of benefits, aligned to your needs as you move through different career and life stages. The SMBC AC People Commitment also includes our people-led culture; reward & recognition; along with our learning, wellbeing, inclusion, engagement, and CSR initiatives. In return, we ask you to bring your ambition and commitment to your work here at SMBC AC to mutually create an exceptional employee experience.
Our workplace is one where diversity is welcome, and people of all backgrounds are supported to be at their best. We are an equal opportunities employer and strive to build an ever-inclusive work environment. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please reach out to us at [Confidential Information]
