What this job involves
- Administrative Support and Office Management:
⚫ Manage daily office operations including scheduling, correspondence, and meeting coordination.
⚫ Organize and maintain filing systems, both physical and digital, ensuring efficient document retrieval.
⚫ Handle travel arrangements, accommodation bookings, and expense reimbursements for team
members if needed.
⚫ Coordinate internal and external meetings, including venue booking, catering arrangements, and
meeting logistics.
⚫ Maintain office supplies inventory and manage vendor relationships for administrative services.
⚫ Prepare and process administrative documentation, reports, and internal communications across
different departments and regional teams.
- Business Support and Deal Coordination:
⚫ Assist in the preparation of client presentations, proposals, and department head's internal reporting
materials.
⚫ Support deal execution processes by coordinating documentation flow between internal teams and
clients.
⚫ Maintain and update client databases and transaction tracking systems.
⚫ Assist in organizing property viewings, client meetings, and site visits.
⚫ Coordinate with legal, finance, and other support functions for deal documentation and closing
processes.
⚫ Help compile quarterly business reports and performance tracking materials
Help brokers collect track records.
⚫ Provide general business support to the leasing advisory team as needed.
⚫ Support budget planning and forecasting activities for leasing projects.
Interested An ideal candidate would need to have the following qualifications
⚫ Bachelor's degree in Business Administration, Management, Finance, Accounting, or related field.
⚫ At least 3-4 years of experience in administrative or secretarial roles, preferably in real estate,
professional services, or corporate environments.
⚫ Strong organizational and time management skills with ability to multitask effectively.
⚫ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent verbal and written communication skills in English and Mandarin.
⚫ Detail-oriented with high level of accuracy in work output.
⚫ Ability to work independently, take initiative, and maintain confidentiality.
⚫ Positive attitude and willingness to support team objectives
