Business Analyst (Sharepoint)

About Capgemini

Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of over 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations. The Group reported 2025 global revenues of €22.5 billion.

About the Role

We are seeking an experienced Business Analyst to support the migration of our intranet and document repositories to the Whole-of-Government (WOG) SharePoint Online platform.

In this role, you will work closely with business stakeholders, IT teams and external vendors to assess current-state SharePoint environments, gather requirements, develop migration recommendations, and support the successful delivery and adoption of SharePoint Online solutions. You will play a key role in ensuring the new platform meets business needs for collaboration, information management and knowledge sharing.

What You Will Be Doing

SharePoint Migration & Business Analysis

• Conduct assessments of existing SharePoint sites, document repositories, permissions, workflows and integrations.
• Gather and analyse business, functional and non-functional requirements through workshops and stakeholder interviews.
• Identify current pain points, business-critical processes and future-state requirements.
• Evaluate content and solutions for migration, redesign, consolidation, archival or retirement.
• Support the design of future-state information architecture, including site structures, metadata, permissions and document management requirements.
• Contribute to migration strategies, roadmaps and implementation plans.
• Support migration validation activities, including content reconciliation, testing and business acceptance.

Stakeholder & Vendor Management

• Work closely with business users, site owners, IT teams and external vendors throughout the project lifecycle.
• Translate business requirements into clear functional specifications and acceptance criteria.
• Review vendor proposals and solution recommendations to ensure alignment with business objectives.
• Coordinate testing activities, defect resolution and user acceptance testing (UAT).
• Track project risks, issues, dependencies and decisions, escalating where appropriate.

Governance & Compliance

• Support the development and implementation of SharePoint governance practices.
• Assess requests for new sites, enhancements and process improvements.
• Ensure solutions align with ICT policies, security requirements and governance standards.
• Maintain documentation, process flows, operating procedures and decision records.

Change Management & Adoption

• Support stakeholder engagement, communications and training activities.
• Facilitate alignment between business and technical teams on requirements and solution design.
• Assist with change readiness and adoption activities for end users and site owners.
• Conduct post-implementation reviews and identify opportunities for continuous improvement.

What We Are Looking For

Essential Requirements

• Experience as a Business Analyst, Functional Analyst or similar role supporting Microsoft 365 or SharePoint initiatives.
• Experience participating in SharePoint Online migration or document management projects.
• Strong requirements gathering, process mapping and stakeholder engagement skills.
• Good understanding of SharePoint Online, including sites, document libraries, permissions, metadata and search capabilities.
• Experience preparing business requirements, functional specifications, user stories, acceptance criteria and test scenarios.
• Experience working with vendors and coordinating project delivery activities.
• Strong analytical, problem-solving and communication skills.

Preferred Qualifications

• Experience with intranet, collaboration, knowledge management or document management initiatives.
• Experience migrating content from SharePoint on-premises, shared drives or other repositories to SharePoint Online.
• Familiarity with Microsoft 365 tools, including Power Automate and Power Apps.
• Understanding of SharePoint governance, information architecture and content lifecycle management.
• Knowledge of public sector ICT governance, security and compliance requirements.
• Relevant Microsoft 365, SharePoint or Business Analysis certifications.

Let's talk about what's in it for you!

Passionate people are Capgemini's Ace of Spades - join us to discover a career that will challenge, support and inspire you. Working at Capgemini you'll find the rewards are more than just financial. You will work alongside some very smart and inspiring people on exciting projects and you will also enjoy incredible benefits. We offer flexible work practices and 40 hours of self-development every year with a huge selection of learning opportunities to choose from.

As Architects of Positive Futures, Capgemini actively supports the community in 3 ways:

Diversity and Inclusion - we believe diversity of thought fuels excellence and innovation, which is why we positively encourage applications from suitably qualified candidates regardless of their gender identity, ethnicity, sexual orientation, religion, ability, intersex status or age. To support our commitment to diversity and inclusion, we celebrate special events and days of significance that are important to our employees such as Diwali, Bastille Day, Pride, IDAHOBIT, IWD and International day of people with Disabilities. Our Employee Resource Groups Women@Capgemini and OutFront support the grassroots passion of employees to drive our diversity agenda and effect change.

Digital inclusion - at Capgemini we are using our skills to drive social impact initiatives focusing on helping society address the impact of the digital and automation revolution. We also provide employees with opportunities to give back to the community through charity projects and volunteer days.

Environmental Sustainability - Capgemini joined the CDP's (Carbon Disclosure Project) prestigious A list for its commitment to the Net-Zero economy. We are focusing on helping our clients transform towards more sustainable business models and committing to reduce our own carbon emissions (GHG) by 20% per employee by2020.

Recognised by Ethisphere as one of the World's Most Ethical Companies for the last 8 years in a row, ethics and values are at the heart of Capgemini's corporate culture and business. Embedded in our DNA, our seven values - Honesty, Boldness, Trust, Team Spirit, Freedom, Fun and Modesty - have remained the same since company inception in 1967. To see how we bring these values to life, click here to listen to some of our employee's stories.

Come join us, bring your whole self to work, create new possibilities for you, your customers and your community and help us to be Architects of Positive Futures.