Billing Executive

Job Responsibilities:

• Prepare and issue invoices, debit notes and credit notes accurately and promptly.
• Review job orders, quotations and supporting documents before billing.
• Verify applicable rates, fuel surcharges, additional charges, approved discounts and GST.
• Identify discrepancies or missing information and seek clarification before issuing invoices.
• Maintain accurate customer billing records, agreed rates and credit terms.
• Prepare Statements of Account and assist with payment follow-ups.
• Respond promptly and professionally to customer enquiries relating to billing and invoices.
• Liaise with the Operations and Accounts Departments to resolve billing matters.
• Maintain proper filing and accurate accounting records.
• Review all billing documents carefully to ensure accuracy before sending them to customers.

Requirements:

• Minimum GCE O-Level qualification or equivalent.
• Basic knowledge of accounting and book-keeping.
• Proficient in Microsoft Excel.
• Knowledge of MYOB and/or Auto-Count accounting software will be an advantage.
• Able to communicate effectively and respond to emails in English.
• Careful, responsible and attentive to detail.
• Able to work independently and follow instructions.
• Willing to learn, accept feedback and adapt to new procedures.
• Willing to seek clarification when unsure rather than make assumptions.
• Able to identify errors, discrepancies or unusual information before completing the billing process.

Working Days and Hours

• Working days: Monday to Friday
• Working hours: 8:30 a.m. to 5:30 p.m.