Job Overview:
We are looking for a motivated and detail-oriented Back-Office Operations Analyst to join our multi-family office. This role is suitable for an individual with 2-5 years of experience in financial services, preferably with basic knowledge of investment products (e.g., equities, bonds, funds, private equity). The candidate will play a key role in supporting the daily operations of our clients investment portfolios and ensuring accurate and timely processing of investment-related activities.
Key Responsibilities:
1. Trade Lifecycle Management
- Process and monitor trade instructions across asset classes (equities, fixed income, funds, alternatives)
- Ensure timely and accurate trade capture, settlement, and booking
- Liaise with custodians, brokers, and internal teams to resolve trade discrepancies
2. Capital Calls and Distributions
- Track and process capital calls and distributions for private market investments
- Coordinate with investment teams and custodians to ensure proper fund flow and documentation
3. Investment Reference Data Management
- Maintain and update security master data including pricing, identifiers (ISIN, SEDOL), asset classification, and counterparty details
- Validate and reconcile investment data across systems and sources
4. Cash and Position Reconciliations
- Perform daily and monthly cash and holdings reconciliations with custodians and counterparties
- Investigate and resolve reconciliation breaks in a timely manner
5. Performance Measurement and Reporting
- Support the generation and validation of performance reports for client portfolios
- Ensure accuracy of return calculations and attribution metrics
- Assist with preparation of client presentations and investment reviews
6. Annual Accounts Filing Support
- Collaborate with Finance and external auditors to support annual financial reporting for trusts, entities, or funds
- Provide necessary transaction data, valuations, and reconciliations as required
7. Process Improvement
- Identify inefficiencies or manual processes and suggest/implement improvements
- Assist in automation, documentation, and testing of new operational workflows and tools
Requirements:
- Bachelor's degree in Finance, Accounting, Business, or related field
- Individuals with 2 to 5 years of experience in financial services.
- Good understanding of investment products and financial instruments
- High level of accuracy and attention to detail
- Strong time management and organizational skills
- Ability to prioritize tasks in a deadline-driven environment
- Proficiency in Microsoft Excel experience with portfolio management systems is a plus
- Good communication and interpersonal skills
Why Join Us:
- Exposure to a broad range of asset classes and investment operations
- Collaborative work environment with experienced professionals
- Opportunity to contribute to operational improvements and technology transformation
- Mentorship and career development for future roles in investment operations
