The incumbent shall be responsible to:
- Secretarial duties such as managing HOD's calendar, schedule and coordinate meetings, writing of meeting minutes, handle phone calls and inquiries, process claims for the HOD, doctors and staff.
- Administration support such as managing the meeting rooms booking system, preparation for new hires or doctors and staff off-boarding, prepare department reports, disseminate internal and external documents, manage doctors courses and claim CME points, office inventory, running errands for the department (purchasing of small items, mailroom, etc).
- Liaise with other departments and external vendors as needed.
- Assist in planning and organizing departmental events and functions.
- Handle confidential information with utmost discretion.
Job Requirements
- Diploma holder.
- IT Savvy – proficient with Microsoft Office Suite.
- Strong organization, communication and interpersonal skills.
- Ability to prioritize tasks and work independently
- Working hours: Monday – Thursday 8am to 5.30pm, Friday 8am to 5pm.
- At least 6 – 7 years of relevant working experience for Senior position.
